Project Site Officer

3 weeks ago

Sorsogon City, Philippines Buscojobs Full time

Posted 24 days ago

Job Description

Permanent

This is a remote position.

Overview

Job Title: Executive Virtual Assistant – Bookkeeping & Project Coordination (Real Estate & Construction Focus)

Type: Part-Time

Responsibilities
  • Bookkeeping & Finance: Maintain accurate financial records using QuickBooks; handle monthly reconciliations, expense categorization, and invoice management; track accounts payable/receivable; prepare reports for leadership review
  • Project Management Support: Use construction or property management software (e.g., Build-A-Trend) to assist with project updates, timelines, and documentation; support coordination with contractors, vendors, and internal stakeholders; track project budgets and deadlines
  • Administrative Tasks: Manage email and calendar scheduling across multiple time zones; coordinate travel arrangements and itineraries; assist in file organization, SOP creation, and task tracking; provide light social media support and content scheduling (as needed)
  • Cross-Business Support: Potentially support light admin/bookkeeping tasks for an additional service-based business; adapt to shifting priorities between multiple workstreams with professionalism
Qualifications
  • Strong QuickBooks knowledge; experience with construction or service industry accounting is a plus
  • Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
  • Excellent written and verbal English communication skills
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Strong work ethic aligned with Filipino cultural values of integrity and reliability
  • College degree preferred
Tools You’ll Use
  • QuickBooks
  • Build-A-Trend or similar project management software
  • Google Workspace (Gmail, Calendar, Drive, Docs)
  • Zoom or Google Meet
  • Canva or Meta Business Suite (basic social media use)
Requirements
  • Strong QuickBooks knowledge; experience with construction or service industry accounting a plus
  • Familiarity with project management platforms like Build-A-Trend, Monday.com, Asana, or similar
  • Excellent written and verbal English communication skills
  • Highly organized, detail-oriented, and able to manage multiple priorities
  • Strong work ethic aligned with Filipino cultural values of integrity and reliability
  • College degree preferred
Note

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