Accounts Payable Administration | WFH | Part-time | AU Client

4 weeks ago

Metro Manila Philippines STAFF X Full time

About the Company:

Our client is an established Australian-owned wholesale distributor that supplies a wide range of food packaging, general packaging, wrapping, cleaning, and cooking products. They cater to businesses such as restaurants, cafés, butchers, retailers, and aged care facilities, as well as direct-to-public customers. The company also places a strong focus on offering eco-friendly packaging solutions and continues to expand its product range to support sustainable alternatives.

About the Role:

We are looking for a detail-oriented Accounts Payable Clerk to manage our company's expense and service invoices processing. The primary focus of this role is the accurate and timely processing of expenses invoices, along with some ad-hoc tasks. The ideal candidate will be highly organized, possess a strong sense of accountability, and be an effective communicator.

Key Responsibilities:

Core Duties:

  • Process expense and service invoices, verifying receipts, and coding to the correct general ledger accounts.
  • Accurately enter and code vendor invoices for services and goods into the accounting system.
  • Proactively follow up with vendors and internal staff to obtain necessary credit notes and resolve discrepancies.
  • Reconcile vendor statements and respond to vendor inquiries in a timely and professional manner.
  • Maintain and update the vendor master file, including adding new vendors and updating information.

Ad-hoc & Administrative Duties:

  • Vendor & Purchasing Support: Assist the purchasing department by contacting vendors to obtain estimated arrival times (ETAs) for orders and following up as needed.
  • Invoice Reconciliation: Assist in the clearing and reconciliation of invoice discrepancies and issues, working collaboratively with the payables and purchasing departments.
  • Vendor Communication: Proactively draft and send professional emails to vendors to request missing invoices, outstanding credit notes, and other required documentation.
  • Provide administrative support to the broader accounting department as needed.
Required Skills & Experience:
  • Previous experience in accounts payable administration or a similar role
  • Strong numerical and analytical skills
  • High attention to detail and accuracy
  • Excellent communication and interpersonal skills
  • Ability to work independently and as part of a team
  • Proficiency in accounting software (MYOB) and Microsoft Office applications
  • Experience working with leading AU/NZ suppliers of products or services (e.g., packaging solutions, consumables) or within similar industries
  • Exposure to supporting businesses with multiple branches or locations
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