Operations Manager Support

1 week ago

Zamboanga City, Philippines Buscojobs Full time

Overview

Permanent remote position for a Recruitment & Operations Support Virtual Assistant to serve as a key partner in building and supporting the management structure of clients\' veterinary practices.

This role is full-time and requires a proactive, detail-oriented professional who thrives in a fast-paced, multi-entity business environment.

Role Overview

Seeking Recruitment & Operations Support Virtual Assistant to drive recruitment and support operational workflow across multiple clinics, including onboarding coordination and administrative/financial support.

Key Responsibilities
  • Recruitment & HR Support (Top Priority)
    • Create, post, and manage job ads across recruitment platforms (Indeed, LinkedIn, social media, and veterinary job boards).
    • Source, screen, and coordinate interviews for candidates (COO, Inventory Manager, Veterinary Technicians, Receptionist).
    • Maintain applicant tracking system and provide weekly hiring updates.
    • Support onboarding and initial training coordination with practice managers.
  • Operations & Systems Support
    • Assist in documenting SOPs and operational processes into a digital playbook.
    • Provide task tracking, workflow coordination, and project support for practice managers and COO.
    • Help manage vendor/supplier communication and compliance requirements.
    • Research procurement opportunities to ensure optimal pricing and cost savings.
    • Manage accounts receivable follow-ups: develop systematic reminders and assist with client payment outreach.
    • Review invoices to ensure correct pricing/markups before billing entry.
    • Code invoices into appropriate categories for bookkeeper/QuickBooks integration.
    • Assist with financial reporting and expense tracking.
    • Support executive-level tasks such as email management, calendar scheduling, and meeting coordination .
  • Administrative & Financial Support
    • Bring this section into alignment with other categories as needed, including AR/AP follow-ups and vendor management.
Qualifications & Requirements
  • Proven experience in recruitment coordination, operations, or executive support (experience in healthcare or veterinary industry preferred but not required).
  • Strong understanding of accounts payable/receivable processes and basic bookkeeping (QuickBooks knowledge a plus).
  • Excellent organizational, administrative, and communication skills.
  • Ability to manage multiple priorities with attention to detail.
  • Proactive, resourceful, and capable of working independently with minimal supervision.
  • Tech-savvy with experience using: recruitment platforms (Indeed, LinkedIn, industry boards); project/task management tools (Asana, Trello, or similar); Google Workspace / Microsoft Office; QuickBooks or comparable accounting software.
Benefits
  • Health and Wellness: Comprehensive HMO coverage for you and your dependents.
  • Security and Peace of Mind: Group Life Insurance Benefit.
  • Financial Flexibility: Virtual Credit Card for purchasing power.
  • Work-Life Balance: Generous Paid Leaves.
  • Government Benefits: Full support for required government benefits.
  • Supplemental Pay Types: 13th Month Salary, Overtime Pay, Night Differential, and Incentives.
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