Finance Office Assistant

3 weeks ago

Quezon City, Philippines Maynilad Water Services, Inc. Full time

MAJOR RESPONSIBILITIES Processing of Payables Understands the invoice processing workflow, process objectives, logic, risks and interdependency of SAP modules. Delivers Service Level Agreement (SLA) commitments as follows: Processes and records payables covered by Requests for Payment (RFP) for expenses not covered by Purchase Orders (PO), PO for goods/chemicals/services, Payment Certificates (PC) for Capital Expenditures, Employee payment/reimbursements, Cash advances and Liquidations, and Petty cash replenishment. Ensures that three-way matching is complied with by tallying information on the PO, Goods Receipt (GR) and Invoice Receipt (IR) prior to recording vendor liability in SAP. Validates the General Ledger account used in the GR against the nature of the purchase. Ensures that liquidations for cash advances are properly supported and approved by designated approvers. Ensures the correct treatment of VAT and application of withholding tax for all invoices. Ensures completeness of supporting documents including billing statements, statements of account, for all approved transactions. Communicates with end users/vendors on deficiencies/billing issues for invoices that are on not ready to pay status. Obtains proper approval from Accounts Payable Head and Controllership Head. Compliance •Prepares schedules and provides invoice vouchers and supporting documents during Internal, External, Rate Rebasing, and IMS audit. •Performs back-up role as needed to ensure business continuity and deliverables are met. QUALIFICATIONS AND COMPETENCY REQUIREMENTS MINIMUM EDUCATION AND WORK EXPERIENCE Graduate of B.S Financial Accounting, Accounting Technology or related course. WORK EXPERIENCE With at least two (2) years of relevant work experience KNOWLEDGE, SKILLS, and ABILITIES Proficient in MS Office High problem solving and analytical thinking skills Strong communication and interpersonal skills Ability to learn new software applications Knowledge in SAP is an advantage PERSONAL ATTRIBUTES/ATTITUDES High customer service orientation Strong ethical values Must be organized and systematic Must be able to work in a highly demanding and pressured work environment Must be results-driven and proactive Must be able to exercise great initiative and independent judgment Must be attentive to details and have excellent organizational skills and discretion with confidential information Willingness to work additional hours in order to meet targets and tight deadlines WORKPLACE RESOURCES AND ENVIRONMENT EQUIPMENT/SOFTWARE USED Personal Computer Microsoft Office Tools Systems, Applications and Products (SAP) WORKING CONDITIONS and OCCUPATIONAL HAZARDS Works in a normal office environment #J-18808-Ljbffr

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