Junior Recruitment Coordinator

Overview

Recruitment Coordinator for our Australia team. We are seeking a proactive and dependable Recruitment Coordinator to support our team and clients. While recruitment or workforce administration experience is ideal, we’re open to candidates with a Customer Service background, preferably with international exposure. Success in this role comes down to attitude — being adaptable, detail-oriented, and committed to delivering excellent support to both clients and candidates.

What’s In It For You?

• Fixed Day Shift Schedule - Monday to Friday day shift for work-life balance.
• Engaging Company Culture - A fun, supportive environment with regular team engagement activities, celebrations, monthly events, and wellness check-ins.
• Annual Team Building Trips - We prioritize team bonding with retreats and next getaways planned.
• Comprehensive Benefits Package
• Government-mandated contributions (SSS, PhilHealth, Pag-IBIG)
• HMO coverage for you and one dependent
• 25 leave credits annually, with a cash conversion option
• Pro-rated 13th month pay
• Non-taxable allowances included

What You’ll Do Rostering & Workforce Coordination

• Manage and update weekly and monthly rosters in line with client requirements.
• Monitor and update staff availability trackers to ensure optimal shift coverage.
• Action client requests promptly, including roster changes, cancellations, and additional staffing needs.
• Distribute confirmed rosters to clients daily and provide weekly follow-ups to confirm upcoming workforce requirements.
• Anticipate potential shortages and proactively source or reallocate staff to ensure client coverage.

Client & Candidate Communication

• Act as the primary point of contact for staff regarding shift allocations, payroll queries, and system access issues.
• Provide timely communication to candidates about bookings, shifts, and compliance requirements.
• Build and maintain strong relationships with clients, ensuring service expectations are met or exceeded.
• Regularly check in with clients to anticipate staffing needs and resolve issues quickly.

Recruitment Process & Compliance

• Source, screen, and shortlist candidates via job boards, referrals, and databases.
• Conduct phone interviews, reference checks, and compliance verification (VEVO, licenses, certifications).
• Collect, verify, and maintain candidate documentation to ensure compliance with client and legislative requirements.
• Prepare candidate profiles, onboarding packs, and induction materials.
• Coordinate and confirm interviews, site tours, and client meetings.
• Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
• Assist with preparing for client audits by ensuring compliance records are complete and accurate.

Team & Operational Support

• Support the Recruitment Team Leader/Manager by providing workforce updates and reports.
• Collaborate with colleagues to meet urgent client requirements and manage peak workload periods.
• Suggest process improvements to enhance efficiency and candidate experience.
• Contribute to a positive team environment by assisting junior team members when required.

What We’re Looking For

• Bachelor’s degree in Business Administration, Human Resources, Psychology, Behavioral Science, or a related field.
• Minimum 6 months experience in customer service, recruitment coordination, workforce administration, or a similar role within HR, staffing, or outsourcing.
• Background across key recruitment activities such as sourcing, screening, compliance checks, and onboarding, a plus.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Confident communicator, able to coordinate effectively with candidates, staff, and clients — including stakeholders based in Australia.
• Proficient with MS Office (Word, Excel, Outlook) and comfortable using ATS and rostering/workforce management tools (training will be provided).
• High attention to detail, accuracy, and compliance, particularly when handling rosters, staff records, and candidate documentation.

Graduates from state universities are encouraged to apply. Some of our high-performing Recruitment Coordinators came from PUP — we’ve seen how well they bring adaptability and dedication to the role.

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