Senior Document Controller
2 weeks ago
SJ Group Mandaluyong, National Capital Region, Philippines
OverviewSenior Document Controller role at SJ Group . The Senior Document Controller provides support to the global BMS team in ensuring that key business and project documents (e.g., contracts, contract variations, project data sheets, project management plans, CVs) are registered, reviewed, audited and available in accordance with the requirements of Business Management Systems.
Key Responsibilities- Maintain SMEC\'s key business and project documents (contracts, contract variations, project data sheets, project management plans, employee CVs, etc.) by uploading or registering documents, ensuring QA/QC requirements are met, maintaining metadata and document attributes, and retrieving or providing documents as needed.
- Maintain access to key business document registers, systems and databases; liaise with SMEC personnel to obtain required documents.
- Prepare reporting and analysis on document registers and compliance for stakeholders (e.g., SMEC Project Document Compliance Report, SJ PDS Compliance Report, PM Competency Report, ANZ Audit Report Summary).
- Perform desktop audits of projects to identify system gaps and assess compliance with BMS procedures; provide feedback to managers and users on missing or required documents.
- Facilitate resolution of document control issues and requests, including knowledge management, competency platform, contracts, PDS, audits, and employee CVs.
- Act as administrator of central libraries and portals (e.g., Knowledge Portal, Competency Platform, Project Data Sheet, Contracts Library, Audit Site, Opportunity and Project Workspaces, and other central document libraries).
- Liaise with internal teams to address unresolved issues; identify and suggest possible improvements to internal processes; conduct business process reviews to deliver efficient solutions.
- Other tasks related to SMEC\'s document registers and compliance processes as required.
- Bachelor\'s/College degree.
- At least five (5) years of solid experience in a document management role.
- Proven experience in maintaining a Document Control System/Project.
- Familiarity with document control systems and processes; excellent software skills (MS Office, SharePoint, Document Control Management Systems); PowerBI experience preferred.
- Ability to work independently and as part of a team; strong prioritization and time-management skills to meet tight deadlines.
- Excellent interpersonal and teamwork skills; effective stakeholder management.
- Willingness to learn and work in a dynamic environment; experience in International Operations or Global Shared Service environments is an advantage.
- Excellent written and oral English communication skills; experience in an engineering project environment is advantageous.
At Surbana Jurong, we value talent, teamwork and a positive workplace. Join us in making a positive impact on the world.
Seniority level- Mid-Senior level
- Full-time
- Administrative
- Professional Services
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