Finance and Admin Officer

21 hours ago


Makati, Philippines Dempsey Resource Management Inc. Full time

Responsibilities Finance and Expense Management Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.) Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations) Process disbursements and reimbursements with supporting documents Monitor accounts payable and receivable, and maintain records of staff advances and liquidations Prepare and submit weekly and monthly expense reports to the Finance Manager Recording of Expenses Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets) Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid) Attach scanned or photographed receipts and ensure traceability of every transaction Flag discrepancies, duplicates, or incomplete documents for review Petty Cash Management Issue and monitor petty cash vouchers for small or urgent expenses Record all petty cash disbursements in the petty cash logbook and tracker Ensure that each voucher has a complete set of receipts and is approved before reimbursement Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand Administrative Support Handle procurement of supplies and maintain updated inventory logs File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts) Assist in permit renewals, insurance filings, and compliance documentation Coordinate with vendors and suppliers for payment processing and follow-ups Compliance and Coordination Support government filings and contributions (SSS, Pag-IBIG, PhilHealth) Ensure audit-ready documentation and participate in internal audit preparations Liaise with external accountants, service providers, and auditors when needed Reports To: Finance and Admin Manager Work Location: On-Site – Makati / Manila Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM Employment Type: Full-Time Qualifications Bachelor’s degree in Accountancy, Financial Management, or Business Administration Minimum 3 years of experience in a finance and admin support role Strong knowledge of PH statutory contributions and basic accounting Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage Organized, detail-oriented, and comfortable with extended hours when needed #J-18808-Ljbffr


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