Executive Assistant | Permanent WFH | Night Shift | Day 1 HMO | Weekends Off

Master the Details. Drive Executive Success. Shape Big Decisions. Be the strategic right hand behind top leaders in the financial world. This is your chance to thrive in a fast‑paced environment where precision, trust, and proactivity define excellence. Build a global career supporting senior executives in the financial services industry. This role lets you make a meaningful impact, gain international exposure, and contribute to strategic decisions while enjoying balance and stability in a collaborative, supportive environment. Job Description As an Executive Assistant , you'll provide comprehensive support to senior executives in a high‑performance environment. From managing calendars and inboxes to coordinating communications and anticipating needs, you'll be instrumental in keeping operations seamless and strategic decisions on track. Job Overview Employment type: Full‑time Shift: Night Shift, Weekends Off Work setup: Permanent Work From Home Exciting Perks Await Day 1 HMO coverage with free dependent Competitive Salary Package Night differential pay to maximize your earnings Permanent WFH arrangement Fixed weekends off Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.) Unlimited upskilling through Emapta Academy courses (Want to know more? Visit ) Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more) Unlimited opportunities for employee referral incentives across the organization Standard government and Emapta benefits Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash) Fun engagement activities for employees Mentorship and exposure to global leaders and teams Career growth opportunities Diverse and supportive work environment The Qualifications We Seek Experience: 3+ years of experience supporting senior executives in fast‑paced environments (mortgage, real estate, or financial services preferred). Technical Skills: Proficient in Microsoft Office Suite, CRM systems (Salesforce/Jungo strongly preferred), and collaboration tools such as Teams, Slack, and Zoom. Familiarity with AI productivity tools like Fathom, ChatGPT, and Fixer.ai is an advantage. Communication: Excellent written and verbal communication skills; professional and confident demeanor. Organization: Proven ability to manage multiple calendars and inboxes. Proactivity: Demonstrated ability to anticipate needs, take initiative, and work independently. Discretion: Maintains a high level of confidentiality, professionalism, and integrity when handling sensitive business and personal information. Responsiveness: Capable of responding quickly and adapting in real time through text, call, or email. Ideal Candidate Profile Thrives as a gatekeeper and trusted partner. Assertive yet collaborative in keeping executives accountable. Tech‑savvy, detail‑oriented, and eager to grow. Comfortable balancing both business and personal support. Your Daily Tasks Inbox & Communication Management Triage and organize executive inboxes; identify and elevate priority emails. Draft, proof, and send professional correspondence on behalf of executives. Respond promptly to routine client and team inquiries. Delegate or route emails to keep workflows efficient. Task & Deadline Tracking Maintain executive task lists and reminders for key deadlines. Track outstanding items and follow up proactively with executives and team members. Provide weekly debriefs summarizing pending tasks and priorities. Calendar & Scheduling Manage complex calendars for multiple executives, including internal meetings, client calls, recruiting conversations, and personal commitments. Send daily calendar briefings and reminders (via text/call) to keep executives aligned. Handle meeting logistics, client calls, and team events. Support preparation for recurring meetings. Proactive Executive Support Anticipate needs and take initiative without direction. Provide real‑time support by reminding executives of upcoming commitments (via text or call for urgent matters). Forward documents, assign tasks, and ensure completion. Recruiting & Vendor Support Coordinate recruiting efforts and follow‑ups with candidates. Liaise with vendors, partners, and event organizers. Personal Support Manage personal calendar items such as birthdays, anniversaries, and family scheduling. Coordinate travel, logistics, and special events. About the Client Leading the Future of Financial Services with Precision and Purpose Our client is one of the fastest‑growing financial services firms in the United States , specializing in mortgage lending and advisory solutions. They're recognized for blending cutting‑edge technology with a human‑centered approach—streamlining lending while building strong client relationships. With nationwide operations and a culture grounded in trust and excellence, they continue to redefine the mortgage experience through innovation, teamwork, and client satisfaction. Welcome to Emapta Philippines Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024 , Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like‑minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment. Apply now and be part of the #EmaptaEra #J-18808-Ljbffr