Coordinator

Posted 1 day ago

The Event Coordinator will be responsible for planning and organizing events that enhance company visibility, build community connections, and support our marketing objectives. Events may include driver-partner onboarding sessions, promotional events, sponsorship activities, and local community engagement efforts.

Key Responsibilities:

• Event Planning & Coordination: Plan, coordinate, and execute a range of events, including driver-partner meetups, promotional events, community outreach activities, and special projects; Develop annual event calendar that is aligned with company brand goals and objectives driving growth and company engagement
• Brand Representation and Engagement: Represent the company at events and foster positive experiences for attendees including users, driver-partners, and media representatives; Manage and coordinate brand ambassadors during events, including event information dissemination, setting KPIs, and monitoring performance
• Event Logistics & Coordination: Source and negotiate contracts with venues and other vendors to ensure cost-effective solutions that meet quality standards and align with the company brand; Create detailed event project plans, timelines, and checklists, coordinating with cross-functional teams to ensure timely execution; Develop contingency plans to address potential issues, ensuring events can adapt to last-minute changes without compromising quality
• Cross Functional Collaboration: Work closely with the marketing team and management to ensure events messaging aligns with the overall brand strategy and digital assets (flyers, promotional material) are consistent with the Xpress brand; Ensure timely and effective deliverables of marketing collateral during events
• Performance Reporting: Gather event performance metrics and attendee feedback to evaluate the success of each event and provide detailed reports to management; Utilize gathered data for assessment and analysis of effectiveness of events in achieving business objectives and informing future planning; Track and report event expenditures and budget reconciliation to ensure efficient use of resources and identify cost-saving opportunities

Qualifications

• Bachelor's degree in Marketing, Communications, Hospitality or related field
• Proven experience in event planning ideally from marketing, technology, transportation or consumer-focused industries
• Strong project management skills with the ability to prioritize and manage multiple events under tight deadlines
• Excellent communication, negotiation, and interpersonal skills, with fluency in English and Filipino (additional local languages are an advantage)
• Ability to work effectively in a fast-paced, high-growth environment
• Capable of working independently and able to handle contract negotiations with vendors
• Strong social media proficiency and understanding of digital marketing trends
• Willingness to work flexible hours including weekends and evenings during events period

Job Type: Full-time

• Company events
• Flextime
• Opportunities for promotion
• Paid training

Ability to commute/relocate:

• Kapitolyo 1603 P00: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How much is your expected salary?
• How soon can you start?

Posted 1 day ago

Job Summary: We are seeking a proactive and detail-oriented Event Coordinator to help plan and execute a variety of events within the food manufacturing industry. This role will focus on coordinating product launches, trade shows, client dinners, and internal team-building events, ensuring a seamless experience from start to finish. The ideal candidate will have experience in event planning, a passion for the food industry, and strong organizational skills.

Key Responsibilities:

• Event Planning & Execution: Organize and execute events such as product demonstrations, trade shows, industry conferences, corporate dinners, and internal celebrations (e.g., staff appreciation events)
• Collaborate with marketing and product teams to align event objectives with brand strategy and goals
• Develop detailed event timelines, checklists, and budgets, ensuring events are delivered on time and within budget
• Source and manage relationships with vendors such as catering companies, equipment rentals, and promotional material providers
• Work closely with food suppliers to ensure product samples, demos, and ingredients are provided and prepared according to standards
• Negotiate contracts and manage event-related logistics such as venue booking, catering, transportation, and signage
• Product Launches & Showcases: Coordinate food product launches and create compelling event experiences to engage clients, customers, and stakeholders; Work with product development teams to ensure accurate product information and promotional materials are ready for distribution; Ensure proper preparation of food samples, labeling, and any required certifications (e.g., food safety compliance)
• Client & Stakeholder Relations: Act as the primary point of contact for clients, media, and internal teams to coordinate event requirements; Provide excellent customer service before, during, and after events, addressing any issues or concerns promptly; Maintain strong relationships with key industry partners, customers, and suppliers
• On-Site Event Management: Oversee all logistics during events, from setting up booths and displays to managing event flow and troubleshooting on-site challenges; Ensure food safety standards are adhered to at all times, especially during product demonstrations or tastings; Coordinate and manage event staff, volunteers, and caterers to ensure the event runs smoothly
• Post-Event Analysis: Gather feedback from clients, attendees, and vendors to assess the success of each event; Provide detailed reports and analyze event outcomes (e.g., customer engagement, sales impact, brand visibility); Recommend improvements for future events based on client and attendee feedback

Qualifications:

• Education: Bachelor's degree in Event Planning, Hospitality, Marketing, or related field. Certification in food safety or event management is a plus
• Experience: Minimum of 2-3 years of event coordination experience, preferably in the food industry or manufacturing sector
• Skills: Excellent organizational and project management skills, with the ability to juggle multiple events simultaneously; Strong communication and negotiation skills, with experience working with vendors, clients, and internal teams; Knowledge of food safety protocols and ability to ensure compliance during events; Proficiency in event management software and Microsoft Office Suite; Ability to troubleshoot and solve problems quickly and efficiently under pressure
• Personal Attributes: Creative thinker with attention to detail; Strong team player who can work with cross-functional departments; Flexible and adaptable to changing event needs and timelines

Why You Should Join The Club

• Government benefits + 13th month pay
• HMO (upon regularisation)
• Paid leaves + other allowances (from Day 1)
• Company equipment (MacBook Air) and welcome kit
• Monthly performance appraisal during your first 6 months (quarterly thereafter)
• Anniversary bonus + company merch for milestones
• Team hangouts, company-wide events, and interest-based clubs
• Perks and programs for wellness, fitness, and financial growth

Taguig, National Capital Region ₱ - ₱

Y Trinity Outsourcing Solutions

Posted 1 day ago

Trinity Outsourcing Solutions is dedicated to connecting talented professionals with dynamic career opportunities across the world. As a trusted HR partner, Trinity offers a pathway for skilled individuals to work in roles that align with their expertise and support their career advancement. Known for fostering a supportive and growth-focused environment, Trinity provides hands-on experience and tailored opportunities for development. By prioritizing meaningful placements, Trinity enables professionals to unlock their potential and make a lasting impact within innovative companies.

About the client: The Ortus Club

The Ortus Club is a B2B marketing company specializing in virtual and in-person knowledge-sharing discussions.

Our experienced team runs approximately 50 events a month, striving to curate intimate gatherings that bring together senior executives and thought leaders across various industries. We help them create meaningful connections and insightful discussions that can start innovative business relationships by providing an environment for them to engage in candid conversations, share best practices, and explore new opportunities.

We are a young, multicultural team of 130, scattered around the world with offices in the Philippines, Italy, and Kosovo. We encourage you to take a look at our Meet the Team section on our careers page

Our Values

• We think big
• We believe in knowledge-sharing
• We connect with purpose
• We can all belong at the roundtable

The Role

10 AM - 7 PM PHT

The Senior Event Coordinator plays a strategic leadership role, owning the end-to-end event lifecycle and driving the flawless execution of high-profile corporate events across APAC and ANZ. This hybrid position combines focused remote work with in-office collaboration in BGC.

With a front-line leadership focus, this role is centered on proactive strategy, high-level negotiation, and quality control. You will serve as the primary logistics lead for key events, mentor junior team members, and ensure every detail aligns with our brand's high standards. You will also represent Ortus as the on-site point person or even as an MoC at our most important events.

This position is for an experienced professional who is not only a logistical expert but also a forward-thinking innovator. You will lead the charge in introducing new event concepts, piloting cutting-edge tools, and forging strategic partnerships that elevate the attendee experience. You are the driving force behind our world-class event operations, ensuring our events are both impactful and financially sound.

Responsibilities:

Event Coordination & Execution: Own the end-to-end delivery of key events, acting as the main logistics lead; Align with internal stakeholders to ensure all requirements are met; Oversee and troubleshoot real-time event issues, manage pre-, during-, and post-event workflows; Mentor junior coordinators and ensure SOPs are followed across events

Represent Ortus at high-profile events as the on-ground coordinator or MoC when required. Lead negotiations with vendors and venues to secure value-adds and exclusive terms; Build long-term vendor relationships and evaluate performance post-event; Curate and refine Ortus\'s preferred vendor list and identify opportunities for partnerships; Strike strategic deals that offer value-adds and ensure consistent quality delivery

Quality Assurance & Brand Experience: Own quality assurance — establish and enforce brand-aligned event standards; Conduct event audits and identify areas for improvement; Proactively introduce innovative ideas to elevate the attendee experience; Stay ahead of event trends and apply relevant ones to Ortus formats; Lead pilots of new concepts

Budget Ownership & Efficiency: Own the budgeting process per event, ensuring strong ROI; Propose and lead cost-efficiency strategies; Review all event budgets prepared by juniors and flag inconsistencies; Lead financial reconciliation post-event

Qualifications:

• Event Leadership: 2 to 3 years of extensive experience in end-to-end event management
• Negotiation & Vendor Relations: Proven ability to negotiate with vendors and build long-term partnerships
• Operational Excellence: Deep understanding of pre-, during-, and post-event workflows
• Team Leadership: Experience mentoring junior team members
• Budget Management: Strong skills in budget ownership and reconciliation
• On-site Coordination: Comfortable representing the company onsite

Why you should join the club:

• Government benefits + 13th month pay
• HMO (upon regularization)
• Paid leaves + other allowances (on day 1)
• Company equipment (Macbook Air) and welcome kit
• Monthly performance appraisal during your first 6 months
• Anniversary bonus
• Team hangouts and company-wide events
• Team clubs and perks (wellness, fitness, finance)

Elevate your career with The Ortus Club and be part of something extraordinary in the dynamic world of B2B marketing events

Posted today

Looking to take your career to the next level? Then this role is for you. Join Outsourcey and be part of our mission to revolutionize global talent expansion. We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let\'s shape the future of work together

Why Join Us?

Full-time direct employment (not project-based); Paid for 5 days while working 4 days a week (2 days onsite, 2 days remote); Work with a leading USDigital Marketing agency; Career growth and learning opportunities

Profile Requirements:

• Exceptionally detail-oriented with a passion for logistics and multitasking
• Strong written and verbal communication skills
• Comfortable working cross-functionally and managing multiple priorities
• Self-starter with proactive mindset and ability to thrive in a fast-paced environment
• Experience with HubSpot or similar CRM tools is a plus
• Previous experience in marketing or events coordination is highly preferred

Core responsibilities:

• Event Planning & Execution: Assist in planning and execution of external industry events including logistics, staffing, content creation, promotion, travel planning, and day-of coordination; Support company-hosted events
• Handle all event administration tasks; Manage event playbook; Monitor trends and bring new ideas
• Marketing & Campaign Support: Assist with content for campaigns and client-facing content; Compile research and analyze performance
• CRM & Tool Management: Maintain marketing tools including HubSpot, manage contact lists and dashboards
• Cross-Departmental Support: Work with client services and employee experience; Ensure sales support materials are current

Benefits: Competitive salary, opportunities to shape HR function in a growing BPO, collaborative team, career growth

Please attach your CV and we will be in touch for a confidential chat. Let\'s do great things together