AU Bookkeeper

3 weeks ago

Davao City, Philippines halkin global Full time

Position Summary

This full-time role merges bookkeeping, financial management, and project administration to provide comprehensive support across Matilda Build’s projects and business operations. The role ensures accurate daily bookkeeping, project cost control, compliance management, and proactive financial reporting. In addition, the role provides direct support to the Director for procurement, subcontractor coordination, and administration.

The successful candidate must be highly organised, proactive, and capable of managing financial workflows and project administration with minimal supervision in a remote environment.

Core Responsibilities Daily
  • Manage and prioritise emails
  • Record and code invoices, receipts, and expenses into Xero.
  • Maintain structured Google Drive filing for all projects.
  • Update task lists and communications in Microsoft To Do List and WhatsApp.
  • Monitor payments, receipts, and cashflow movements.
Weekly
  • Reconcile all project and company transactions in Xero.
  • Maintain detailed project cost tracking spreadsheets (Hopetoun Ave, Camper Vans, other active jobs).
  • Allocate expenses and variations to correct line items.
  • Reconcile labour hire timesheets (2–5 labourers) and prepare payment schedules.
  • Review subcontractor invoices, Aussie Skips, Bunnings transactions, and ensure proper coding.
  • Generate weekly cashflow snapshots and project cost summaries.
  • Present a weekly financial pack to the Director (costs, payments due, cashflow).
Monthly
  • Prepare Project Cost Reports for each project (for Director and clients).
  • Generate and issue Management Fee invoices .
  • Cross-check and reconcile all Xero and spreadsheet entries.
  • Prepare reimbursement reports for Director’s personal expenses.
  • Organise and update subcontractor contracts, insurances, and payment schedules.
  • Perform Balance Sheet Reconciliation and End-of-Month Journals .
  • Deliver monthly management reports on financial performance.
Quarterly
  • Conduct qualitative financial analysis, including variations and reimbursements.
  • Prepare budget forecasting updates and variance analysis.
  • Lead quarterly Zoom financial review meetings (with Director and stakeholders).
Extended Responsibilities (Full-Time Scope)
  • Maintain a 12-month rolling cashflow forecast for the company and all projects.
  • Prepare tender cost comparison spreadsheets and assist with procurement tracking.
  • Support Director in drafting and issuing payment schedules, subcontractor awards, and progress claims.
  • Manage company compliance calendar (BAS, PAYG, Super, Insurance renewals).
  • Assist in payroll processing and STP lodgements.
  • Provide support with investor reporting (where required for developments).
  • Manage filing and organisation of contracts, drawings, and procurement records.
  • Undertake administrative tasks as required (document preparation, meeting follow-ups, reporting packs).
Communication Protocols
  • Primary Channels: Email, WhatsApp, Microsoft To Do List, Teams.
  • Daily Stand-Up: Quick WhatsApp check-in with Director each morning.
  • Weekly Check-In: Monday 3:00 PM AEST (formal update).
  • Weekly Report: End-of-week summary (completed tasks, issues, process improvements).
  • Monthly Review: Formal review of project costs and company performance with Director.
Systems & Tools
  • Accounting: Xero
  • Reporting: Google Drive (Master Spreadsheets, Project Folders)
  • Task Tracking: Microsoft To Do List, WhatsApp
  • Payroll & Compliance: Xero Payroll, ATO Portal (via bookkeeper setup)
  • Other Tools: Screencast (payment proof), Outlook
#J-18808-Ljbffr

  • Bookkeeper | Onsite | AU Bookkeeping experiences

    2 days ago

    Tarlac City, Philippines TOA Global Full time

    AU Bookkeeper Location: Tarlac City, PhilippinesShift: Mon‑Fri, 7AM‑4PM PH TimeArrangement: Onsite, Full Time On behalf of TOA Global, we are seeking a detail‑oriented, experienced bookkeeper to join our team. The ideal candidate will maintain accurate financial records, including accounts payable, accounts receivable, payroll processing, and general...

  • AU Bookkeeper

    3 days ago

    Quezon City, National Capital Region, Philippines Frontline Accounting Full time ₱1,200,000 - ₱2,400,000 per year

    You'll play a key role supporting our client in Australia in providing exceptional bookkeeping services to their business.The role needs strong communication skills and ability to work in a cross-cultural environment. The role isexpected to have regular and independent communication with management, peers in finance and other functions/business.You'll need...

  • AU Bookkeeper

    1 week ago

    Angeles City, Central Luzon, Philippines BMG Outsourcing Inc. Full time ₱400,000 - ₱600,000 per year

    Job Description:Start and build your career with BMG Outsourcing – one of the well-respected Australian-owned Outsourcing Company with office in Clark and Sydney, providing high quality services to clients and promising career to its employees.We are seeking a detail-oriented and experienced AU Bookkeeper to join our team. This role requires strong written...

  • AU Bookkeeper

    2 weeks ago

    Quezon City, Philippines Frontline Accounting Full time

    Overview Position: Sourcing Officer at Frontline Accounting (Diane Pendle). You\'ll play a key role supporting our client in Australia in providing exceptional bookkeeping services to their business. The role requires strong communication skills and the ability to work in a cross-cultural environment. The role is expected to have regular and independent...

  • Bookkeeper (AU Client)

    1 week ago

    Sorsogon City, Philippines STAFF X - Outsourcing and Offshoring Full time

    We are looking for a Bookkeeper to support the day-to-day processing of accounts for our client in the retail and wholesale industry. This role involves managing both Accounts Receivable and Payable functions for operations in Australia and New Zealand, along with email-based liaison with customers and suppliers regarding payments and invoicing. What...

  • AU Bookkeeper Admin

    3 days ago

    Quezon City, National Capital Region, Philippines Frontline Accounting Full time ₱900,000 - ₱1,200,000 per year

    We are looking for a highly organized and detail-oriented Bookkeeper Admin to support our Australian clientIn this role, you will handle bookkeeping tasks alongside administrative support, ensuring accurate financial records and smooth day-to-day operations. You'll also play a part in business development activities, making this a dynamic opportunity for...

  • AU Bookkeeper Admin

    3 weeks ago

    Quezon City, Philippines Frontline Accounting Full time

    Overview We are looking for a highly organized and detail-oriented Bookkeeper Admin to support our Australian client. In this role, you will handle bookkeeping tasks alongside administrative support, ensuring accurate financial records and smooth day-to-day operations. You will also participate in business development activities, providing a dynamic...

  • AU Bookkeeper

    1 week ago

    Cebu City, Philippines ConnectOS Full time

    Join to apply for the AU Bookkeeper (AU MSP, WFH) role at ConnectOS Schedule: Monday - Friday (07:00 AM - 04:00 PM PHT) What are we looking for? At least 3 years of experience working with Australian Clients Strong financial support experience, specifically in accounts payable and invoicing cycles Exposure to end-to-end management of agreements and contracts...

  • Bookkeeper (AU)

    4 days ago

    Makati City, National Capital Region, Philippines Emapta Global Full time ₱420,000 - ₱840,000 per year

    Job Responsibilities:Recording the financial transactions of a business in Xero.Arranging payment of accountsCarrying out bank reconciliationsReporting for preparation of a Business Activity Statement (BAS)Checking figures and reporting for accuracyReporting any irregularities in data to managementProducing balance sheets, income statements and other...

  • Bookkeeper (AU)

    7 days ago

    Cebu City, Philippines BSA Solutions Inc. Full time

    Job Title BOOKKEEPER Location CEBU CITY Work Arrangement ONSITE Shift 6:30 am - 3:30 pm Company Description About BSA Solutions Come be a part of a "Great Place to Work" at BSA Solutions Inc., where we're not just offering jobs- we're building careers. With offices in both the Philippines and Malaysia, we offer a wide range of diversified roles across...