Document Controller

6 days ago

Makati, Philippines Palawan Group of Companies Full time

Qualifications

Education: Bachelor\'s degree in Construction Management, Civil Engineering, or a related field (or equivalent work experience).

Related Work Experience: Previous experience in construction project administration or coordination is desirable.

Knowledge: Knowledgeable in the following:

  • Strong organizational skills with attention to detail and the ability to multitask.
  • Excellent communication and interpersonal skills.
  • Proficient in project management software and Microsoft Office Suite.
  • Knowledge of construction processes, materials, and regulations.

Skills:

  • Team player with a collaborative approach.
  • Proactive problem solver with strong analytical skills.
  • Ability to work under pressure and meet deadlines.
  • Commitment to safety and quality standards.
  • Adaptable to changing project requirements.
Responsibilities

Documentation Management:

  • Organize and maintain construction project documentation, including drawings, specifications, contracts, and permits.
  • Ensure accurate and up-to-date record-keeping of project-related correspondence, changes, and approvals.

Coordination and Communication:

  • Facilitate communication between project team members, contractors, and stakeholders.
  • Schedule and coordinate project meetings, prepare meeting agendas, and document meeting minutes.
  • Assist in the preparation of progress reports and updates for internal and external distribution.

Permitting and Compliance:

  • Assist in the preparation and submission of construction permits and ensure compliance with regulatory requirements.
  • Track permit statuses and coordinate with relevant authorities to expedite approvals.

Budget and Cost Control:

  • Support the Construction Manager in tracking project budgets, expenses, and cost control measures.
  • Assist in preparing and maintaining accurate financial records related to construction projects.

Quality Assurance:

  • Collaborate with the construction team to implement and maintain quality control procedures.
  • Ensure that construction activities adhere to project specifications and industry standards.

Schedule Management:

  • Assist in the development and maintenance of construction project schedules.
  • Monitor project timelines and milestones, identifying potential delays and proposing mitigation measures.

Vendor and Supplier Coordination:

  • Collaborate with procurement teams to ensure timely delivery of materials and equipment.
  • Coordinate with vendors, suppliers, and subcontractors to address issues and ensure project timelines are met.

Safety Compliance:

  • Assist in implementing and monitoring safety protocols on construction sites. OSH and DOLE-OSHC guidelines.
  • Report and address safety concerns promptly, ensuring a safe working environment for all stakeholders.
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
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