General Affair Specialist(Admin)

Office Administrator and HR Coordinator, Philippines

Muntinlupa, National Capital Region Nordic Semiconductor

Posted today

About the job

Key Responsibilities

• Office Administration - Supporting the overall office agenda for Nordic’s location in the Philippines - Performing general everyday tasks necessary for the efficient running of the Philippines office including, but not limited to, liaising with building administration, suppliers, vendors, and other service providers and being able to handle issues as they arise - Developing constructive and cooperative working relationships with others throughout the business - Negotiate with vendors for office and facility-related contracts together with other relevant stakeholders - Coordinating any internal or external office relocations or establishments as well as refurbishments and the logistics of office furniture and equipment - Assisting with domestic and international business travel arrangements - Coordinating practicalities for onboarding new hires - Supporting general business operations by providing various administrative support activities - Ordering and maintaining general office supplies - Coordinating waste management, including secure waste removal - Coordinating lunch-, meetings and catering-requirements - Coordinating the logistics of business meetings and recreational/social events/marketing activities - Creating and handling courier shipments from and to the office - Contributing to maintaining and keeping the kitchens and all shared areas clean and looking professional and presentable - Ensuring beverages, snacks, coffee, tea, and related items are maintained and available on a regular basis in all kitchens

• HR operations - General responsibility and support for HR administrative tasks - Coordinating and facilitating onboarding of new hires from an HR perspective - Contribution to planning and coordinating employer branding activities - Support the development and maintenance of Nordic’s HR system, procedures and processes - Contribute to implementing and developing relevant HR tools and processes in such a manner that managers embrace and use them, train the organization in effective use of HR tools - In cooperation with relevant stakeholders, to be responsible for HSE aspects in the offices including conducting yearly HSE audits - Develop and maintain the relationship with employees and managers, hereunder any employee representatives

• Relevant education, e.g., Administrative College diploma or equivalent is preferred
• Relevant work experience from similar responsibility area
• Ability to work independently, proactive and take the initiative, flexible
• Excellent written and verbal communication and collaborative skills
• Solid multi-tasking and time management skills
• Possess a strong drive for results
• Comfortable speaking to groups of people
• Solid attention to detail and accuracy
• Solid interpersonal skills
• High integrity and service-minded approach, including the ability to challenge where relevant
• Highly motivated with a desire to work in a fast-paced, challenging environment
• Excellent written and verbal English skills
• Attitude that no job is too big or too small to tackle
• Professional demeanor, friendly and service-minded personality
• Having experience in health and safety at work is a plus

We are looking for a team player with strong collaboration skills and the ability to work independently. We believe that you have a professional and friendly service-minded behavior, with an attitude that no job is too big or too small to tackle. Moreover, we hope that you are proactive, detail oriented and that you have ability to challenge. Finally, we trust your excellent communication and collaborative skills, and that you are comfortable speaking to groups of people. You will be part of a fast-paced environment with constantly changed priorities and not one quiet or repetitive day. You have maybe already observed or experienced that HR is a business enabler supporting organizational needs, requiring a flexible mindset and strong sense of ethics. Multitasking and prioritization are skill-sets you are required to develop together with time management skills, but with your genuine interest in performing to the highest of your ability, you will be given time to grow into your role.

Working for Nordic Semiconductor, you will be challenged, inspired and supported. Our teams enjoy a professional and informal working environment. We value and encourage continuous development of skills and expertise to the highest levels. We are proud of our Norwegian heritage, our highly skilled international workforce, world-leading innovation and professional excellence. We offer a variety of tasks and projects and the possibility to work alongside some of the world’s leading experts within their field. We encourage our employees to challenge the established and dare to innovate, while expecting high performance, dedication and the will to learn.

- Competitive sal