Virtual Assistant

2 months ago

Angeles, Philippines Australian Outsource Desk Inc. Full time
We are looking for a detail-oriented Admin Assistant with proficiency in Xero software to provide crucial administrative support across various business functions. The ideal candidate will assist in handling financial records, managing data entries, and supporting other administrative tasks to ensure the smooth operation of our office.

Key Responsibilities:
Perform daily administrative tasks, including handling correspondence, filing, and document management.
Enter and manage data within Xero, including invoices, expenses, and account reconciliation.
Assist in the preparation of financial reports, budgets, and basic bookkeeping tasks.
Coordinate with the finance team to ensure timely updates on financial records.
Schedule meetings, manage calendars, and arrange appointments.
Support other departments with administrative duties as required.
Key Responsibilities:
Inbound Call Handling: Receive and direct incoming calls, ensuring each inquiry is addressed promptly and professionally.
Client Follow-Up: Maintain communication with clients by following up on quotes, sharing project updates, and gathering feedback to ensure high satisfaction.
Scheduling & Coordination: Help manage schedules for glass cleaning and window repair projects, liaising with the team to ensure smooth coordination and time management.
Administrative Support: Organize emails, meetings, and reports for the owner, making sure all communications and documents are accurate and timely.
Project Tracking: Keep project logs up-to-date and track job completion to address any issues quickly and efficiently.
Continuous Improvement: Contribute ideas for process improvements, helping our business grow with efficient communication and organization practices.

Qualifications:
Experience with Xero software is required.
Proven experience in an administrative tasks
Strong attention to detail and accuracy in data entry.
Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Strong organizational and multitasking abilities.
Excellent communication skills.

  • Virtual Assistant

    1 month ago

    Angeles, Philippines Novanox LTD Full time

    Job Description: We are seeking a dedicated and responsible Virtual Assistant to provide ongoing administrative support for our business. This role includes assisting managers and employees with daily tasks, client communications, scheduling appointments, and data management. Responsibilities:Manage schedules, coordinate meetings, and handle callsRespond to...

  • Virtual Assistant

    1 month ago

    Angeles City, Philippines Novanox LTD Full time

    Job Description: We are seeking a dedicated and responsible Virtual Assistant to provide ongoing administrative support for our business. This role includes assisting managers and employees with daily tasks, client communications, scheduling appointments, and data management. Responsibilities: Manage schedules, coordinate meetings, and handle calls Respond...

  • Virtual Assistant

    1 month ago

    Angeles City, Philippines Novanox LTD Full time

    Job Description: We are seeking a dedicated and responsible Virtual Assistant to provide ongoing administrative support for our business. This role includes assisting managers and employees with daily tasks, client communications, scheduling appointments, and data management. Responsibilities: Manage schedules, coordinate meetings, and handle calls Respond...

  • Bookkeeper and Virtual Assistant

    1 month ago

    Angeles, Philippines Novanox LTD Full time

    We are looking for a Bookkeeper and Virtual Assistant!Responsibilities:-Bank and credit card reconciliations.*Payments to local and international suppliers.*Cash flow Reports.*Scheduling and managing calendars.*Handling documents and mail.*Monitoring and responding to emails.Job Requirements:*Proficiency in Office 365.*Experience with CRM systems.*At least 2...

  • Virtual Assistant

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Virtual Assistant for Property Management Position Overview: We are seeking a detail-oriented and proactive Virtual Assistant with experience in property management. The candidate will play a crucial role in supporting daily operations, ensuring efficient communication with tenants, landlords, and vendors while utilizing tools such as PropertyMe and Flk It...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    We are seeking a highly motivated and organized Virtual Assistant to join our team in our Angeles City office. As a Virtual Assistant, you will play a crucial role in supporting various administrative and operational tasks to ensure the smooth functioning of our business. The ideal candidate should have excellent communication skills, a proactive attitude,...

  • Virtual Assistant

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Virtual Assistant for Property Management Position Overview: We are seeking a detail-oriented and proactive Virtual Assistant with experience in property management. The candidate will play a crucial role in supporting daily operations, ensuring efficient communication with tenants, landlords, and vendors while utilizing tools such as PropertyMe and Flk It...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    We are seeking a highly motivated and organized Virtual Assistant to join our team in our Angeles City office. As a Virtual Assistant, you will play a crucial role in supporting various administrative and operational tasks to ensure the smooth functioning of our business. The ideal candidate should have excellent communication skills, a proactive attitude,...

  • Virtual Assistant

    2 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Virtual Assistant – Architecture and Civil Engineering GraduateLocation: Work Onsite Start Date: ImmediateJob Description:We are looking for an experienced Virtual Assistant with a background in Architecture or Civil Engineering to join our team. The successful candidate will assist in supporting various administrative, technical, and project-related...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Virtual Assistant – Architecture and Civil Engineering Graduate Location: Work Onsite Start Date: Immediate Job Description: We are looking for an experienced Virtual Assistant with a background in Architecture or Civil Engineering to join our team. The successful candidate will assist in supporting various administrative, technical, and project-related...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Job Title: Virtual Assistant – Architecture and Civil Engineering Graduate Location: Onsite - Angeles City Start Date: Immediate Job Description: We are looking for an experienced Virtual Assistant with a background in Architecture or Civil Engineering to join our team. The successful candidate will assist in supporting various administrative,...

  • Virtual Assistant with XERO

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Role Overview:The Virtual Assistant (VA) will provide administrative support to our Australian clients. Responsibilities include a wide variety of administrative tasks, customer support, data entry, email and calendar management, social media assistance, and other clerical duties as assigned.Key Responsibilities:Manage and respond to emails, draft...

  • General Virtual Assistant

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Job Title: General Virtual Assistant with Construction Background (either from US or AU Account) Work Arrangement: Office-based (Angeles City) Start Date: ASAP Job Description: The Virtual Assistant will support construction-related administrative and coordination tasks. This role requires a proactive, detail-oriented professional capable of managing...

  • Virtual Assistant with XERO

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Role Overview: The Virtual Assistant (VA) will provide administrative support to our Australian clients. Responsibilities include a wide variety of administrative tasks, customer support, data entry, email and calendar management, social media assistance, and other clerical duties as assigned. Key Responsibilities: Manage and respond to emails, draft...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Virtual Assistant – Architecture and Civil Engineering Graduate Location: Work Onsite Start Date: Immediate Job Description: We are looking for an experienced Virtual Assistant with a background in Architecture or Civil Engineering to join our team. The successful candidate will assist in supporting various administrative, technical, and project-related...

  • Bookkeeper and Virtual Assistant

    1 month ago

    Angeles City, Philippines Novanox LTD Full time

    We are looking for a Bookkeeper and Virtual Assistant! Responsibilities: -Bank and credit card reconciliations. *Payments to local and international suppliers. *Cash flow Reports. *Scheduling and managing calendars. *Handling documents and mail. *Monitoring and responding to emails. Job Requirements: *Proficiency in Office 365. *Experience with CRM...

  • Virtual Assistant

    3 months ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Job Title: Virtual Assistant – Architecture and Civil Engineering Graduate Location: Onsite - Angeles City Start Date: Immediate Job Description: We are looking for an experienced Virtual Assistant with a background in Architecture or Civil Engineering to join our team. The successful candidate will assist in supporting various administrative,...

  • Virtual Assistant with XERO

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Role Overview: The Virtual Assistant (VA) will provide administrative support to our Australian clients. Responsibilities include a wide variety of administrative tasks, customer support, data entry, email and calendar management, social media assistance, and other clerical duties as assigned. Key Responsibilities: Manage and respond to emails, draft...

  • General Virtual Assistant

    1 month ago

    Angeles, Philippines Australian Outsource Desk Inc. Full time

    Job Title: General Virtual Assistant with Construction Background (either from US or AU Account) Work Arrangement: Office-based (Angeles City) Start Date: ASAP Job Description: The Virtual Assistant will support construction-related administrative and coordination tasks. This role requires a proactive, detail-oriented professional capable of managing...

  • Bookkeeper and Virtual Assistant

    1 month ago

    Angeles City, Philippines Novanox LTD Full time

    We are looking for a Bookkeeper and Virtual Assistant! Responsibilities: -Bank and credit card reconciliations. *Payments to local and international suppliers. *Cash flow Reports. *Scheduling and managing calendars. *Handling documents and mail. *Monitoring and responding to emails. Job Requirements: *Proficiency in Office 365. *Experience with CRM...