Facilities and Admin Lead

1 week ago

Taguig, Philippines N-able Technologies Ltd. Full time

What You'll Do

  • Oversees execution of daily Workplace Experience operations across multiple office areas or locations.
  • Ensures efficiency in inventory management, vendor coordination, and supply ordering processes.
  • Trains, mentors, and supports junior coordinators; ensures adherence to procedures and quality standards.
  • Leads security access and key management programs, including audits and compliance reporting.
  • Monitor all Statutory Compliance areas (Business Permits, PEZA, etc).
  • Monitors facilities operation and ensure compliance with Health and Safety, Environmental and Risk Management.
  • Supervises Workplace Experience Helpdesk triage and ticket workflow; escalates and resolves complex facilities issues.
  • Acts as main point of contact for Workplace Experience communications and ensures timely resolution of internal inquiries.
  • Plans and manages office restructures i.e. large-scale furniture moves, and cross-department logistics.
  • Serves as lead liaison with property management on all service, maintenance, and HVAC coordination.
  • Liaises with landlord on all company-leased properties in coordination with Finance for office lease, apartment rentals, utility, and repairs.
  • Manages catering programs and develops vendor relationships to support office functions.
  • Drives continuous improvement by identifying inefficiencies and proposing enhancements to workplace processes.
  • Maintains and updates Workplace Experience manuals, process documentation, and onboarding materials.
  • Oversees PO submissions and budget tracking through internal systems.
  • Supports and contributes to team projects and companywide initiatives.
What You'll Bring
  • 4–5 years of experience in corporate facilities or workplace experience roles
  • Skilled in Microsoft Office Suite with strong data tracking/reporting in Excel
  • Experience in Compliance with PEZA, DOLE, HACCP, ISO certification or other similar certifications.
  • Excellent cross-functional communication and coordination skills
  • Proven ability to mentor junior team members and lead by example
  • Experience managing front desk, property vendors, or internal service teams
Purple Perks
  • Medical and dental insurance
  • Generous PTO and observed holidays
  • 2 Paid VoluNteer Days per year
  • Employee Stock Purchase Program
  • Pension with company-contribution
  • Weekly lunch allowance, Monthly grab & go onsite pantry allowance
  • Monthly internet allowance
  • De Minimis - monthly allowance
  • FuN-raising opportunities as part of our giving program
  • N-ablite Learning – custom learning experience as part of our investment in you
About N-able

At N-able, Inc. (NYSE: NABL), we are a global software company that turns IT possibilities into capabilities. That means we partner with technology leaders who support companies around the world by offering secure infrastructure and tools to navigate their evolving IT needs. We build strong relationships with our customers to help them thrive at every stage of growth, and at the heart of this effort is our network of N-ablites—a global team of extraordinary, diverse creators who are dedicated to making a difference in how our partners do IT.

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