
Admin Manager
6 days ago
Responsibilities
- Supports operations by supervising the whole Admin Department thru planning, coordinating administrative procedures and systems and to ensure that the day-to-day operations run smoothly.
- Creates, improves and implements company polices, programs and procedures related to company administration
- Ensures proper maintenance and housekeeping of the Company's premises
- Performs periodic Admin personnel job performance and provide coaching and guidance as needed to ensure maximum efficiency
- Responsible for the safety and security of the company
- Acts as Head of Security
- Assessing the Security Officer\'s (OIC) job performance
- Reviews and approves service provider contracts for the Department
- Creates, reviews and revises Admin SOPs and policies
- Manages and monitors the ff:
- Comprehensive motorcar insurance (application and renewal) of all company vehicles/motors
- Vehicle/motor insurance claim
- Coordinates with 3rd party as needed
- Periodic reviews relevance of conditions of the deed of vehicle assignment
- Reviews and approves alternative 3rd party providers and suppliers for future consideration
- Periodic reviews and approves the department’s budget (Quarterly expenses and annual proposed budget)
- Reviews and approves service provider contracts for the Department
- Reviews and updates job descriptions of all Admin personnel whenever necessary
- Conducts orientation of newly hired employees for Admin Department
- Reviews and approves utility reports and billings being provided by 3rd Party Services.
- Reviews and approves the inventory of non-trade items (office supplies and consumables)
- Reviews and approves utilization/consumption of personnel with car assignments, delivery vehicles, and executive cars.
- Reviews and approves the acquisition/selling of company assets including disposal
- Oversees the Company Fleet vehicle maintenance management of Delivery Vehicle, Sedans and Motorcycles
- Oversees all utilities are properly monitored and that corresponding payments for all utilities are done on or before prescribed date
- Oversees the monitoring of GPS status of all sedan and delivery vehicles and coordinates 3rd party provider if needed
- Oversees and executes Merville\'s request for repairs and maintenance and other pending tasks to do as reported based on the Security reports/checklist
- Manages CCTV operations and approves request for viewing
Academic Qualifications: Bachelor of Science Major in Business Administration
Experience:
- Minimum of 10-year(s) experience in areas of (Engineering, Management, Property Management, Accounting & other Admin-related functions).
- Knowledge and/or experience in material/asset procurement is an advantage.
- Knowledge and/or experience in general maintenance functions is an advantage.
Communication Skill: Above average communication skills in English and can compose legal and business correspondence.
General Skills Requirement:
- Pleasant disposition, firm personality, aggressive yet mild-mannered, with natural ability to project the required corporate and professional image personally and through the telephone.
- Able to interrelate and maintain good working relationship with all departments in corporate environment.
- Computer literate in Windows environment and other commonly used office software.
- Used to work with minimum supervision and is capable of multitasking.
- Capability/potential for acquiring higher responsibilities.
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