Administration Assistant

2 weeks ago

Cotabato City, Philippines UNOPS Full time

Administration Assistant (Project Management Support) – UNOPS Application Period: 17-Oct-2025 to 02-Nov-2025 Responsibilities Key responsibilities include: Administrative and Logistical Support – Coordinate logistics for project activities, including workshops, trainings, and meetings. Assist in organizing and facilitating meetings, including preparation of agendas, invitations, venue setup, and post‑meeting follow‑ups. Maintain project documentation, filing systems, and inventories in accordance with UNOPS standards. Support the receipt and delivery of goods and services, including coordination with vendors and maintaining proper record‑keeping. Assist finance and procurement teams in preparing documents for payments, receipts, and vendor reconciliations. Maintain and update stakeholder contact lists and project databases. Support engagement with partners and other development actors by scheduling meetings, sharing information, and following up on agreed actions. Act as a point of contact for administrative coordination during meetings and project activities. Assist in monitoring the status of project implementation across outputs and deliverables by supporting data entry, recording of attendance, and compiling activity data to support the preparation of reports. Gather and compile data from project activities to support progress tracking. Based on project tracking, identify observable activity level issues or delays during the conduct of activities and report to manager for appropriate corrective actions or follow‑up measures. Assist in the documentation and maintenance of lessons learned, best practices, and other project knowledge products. Contribute to knowledge sharing within the project team and with partners. Education Requirements Completion of Secondary School is required. A university degree in public administration, development studies, political science, or a related field is an asset and may substitute for part of the required experience. Experience Minimum of two (2) years of relevant work experience in project support, administration, or related fields. Experience working with diverse stakeholders is desired. Familiarity with GSuite and basic project administration tools is an asset. Some knowledge of public administration, governance, or justice sector processes is an asset. Language Fluency in the English language is required. Think big. Meet challenges head‑on. Help people build better lives. UNOPS embraces diversity and is committed to equal employment opportunities. Our workforce is made up of people from varied nationalities, cultures and races. They speak a range of languages and have different gender identities, sexual orientations, and abilities.We encourage women and candidates from underrepresented groups in UNOPS to apply. These include candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities. Remarks: Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process. Seniority level: Entry levelEmployment type: Full‑timeJob function: Project ManagementIndustry: Non‑profit Organizations #J-18808-Ljbffr

  • Finance and Administration Officer

    2 weeks ago

    Cotabato City, Autonomous Region in Muslim Mindanao, Philippines Conciliation Resources Australia Full time ₱532,097 per year

    Job Title: Finance and Administration OfficerLocation: Cotabato, PhilippinesReporting to: Operations Manager, PhilippinesDuration: 12-month Fixed Term (Subject to funding)Salary: PHP 532,097 per annum plus pension (PHP 44,341 per month pro-rated)Conciliation ResourcesConciliation Resources is an independent international organisation working with people in...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱900,000 - ₱1,200,000 per year

    Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to both our Director and Chief Operating Officer (COO). This role requires an individual who can effectively assist with personal, professional (team and task management), and business goals (client operations) while maintaining the highest...

  • Executive Assistant

    2 weeks ago

    Makati City, National Capital Region, Philippines Assistant Launch Full time ₱40,000 - ₱80,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Assistant Launch Full time ₱30,000 - ₱60,000 per year

    Join our growing team of Executive AssistantsAt Assistant Launch, we're all about changing how people see the Executive Assistant role. Our goal is to help business leaders worldwide grow and innovate, side by side. When you join us, you're not just another employee – you're a key part of the team, building your career and making a real impact every step...

  • Executive Assistant with Asana Proficiency

    2 weeks ago

    Iloilo City, Philippines Wing Assistant Full time

    Executive Assistant with Asana Proficiency (Remote) Are you an experienced and highly organized administrative professional? We are looking for an Executive Assistant to provide proactive and seamless support to senior leadership across multiple functional areas. This role requires exceptional attention to detail, the ability to handle complex scheduling,...

  • Executive Assistant

    2 weeks ago

    Cebu City, Central Visayas, Philippines Project Assistant Full time ₱1,200,000 - ₱2,400,000 per year

    Company OverviewProject Assistant is a premier, mostly Philippine-based digital agency (we're a bit global with different folks working together across 5 continents), empowering US startups and enterprises with cutting-edge web solutions. Specializing in full-stack web applications, custom WordPress development, Shopify e-commerce, we've delivered 300+...

  • Executive Assistant to the Director and COO

    2 weeks ago

    Makati City, National Capital Region, Philippines Wing Assistant Full time ₱1,500,000 - ₱2,500,000 per year

    Key Responsibilities Maintain and organize calendars for both executives, scheduling meetings and appointments while coordinating with various stakeholdersServe as the primary point of contact for internal and external communications, managing emails and phone calls on behalf of the executivesArrange and plan comprehensive travel itineraries, including...

  • Executive Assistant | Bilingual: Mandarin

    2 weeks ago

    Quezon City, Philippines Wing Assistant Full time

    Mandarin Speaking Executive Assistant (Remote) Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. And we’re looking for a Mandarin Speaking Executive Assistant to start immediately!...

  • Administrative Assistant

    7 days ago

    Cebu City, Central Visayas, Philippines Sunrise Migration Full time ₱250,000 - ₱350,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time hybrid role for an Administrative Assistant located in Cebu. The Administrative Assistant will be responsible for providing administrative assistance, managing phone calls, maintaining communication with clients and staff, providing executive administrative support, and...

  • Administrative Assistant

    1 week ago

    Paranaque City, Calabarzon, Philippines IntellFlow Management Consulting Full time ₱250,000 - ₱350,000 per year

    Company DescriptionAt IntellFlow Management Consulting, we excel at understanding the challenges and rewards of maintaining a well-organized and highly productive team. Our focus is on ensuring that objectives are consistently met and often exceeded, fostering an environment of success and continuous improvement.Role DescriptionThis is a full-time, on-site...