Executive Assistant

4 weeks ago

Davao del Sur Philippines Private Advertiser Full time

Executive Assistant (with Accounting, Purchase & Logistics Support)

Key Responsibilities

Administrative Support

  • Manage office correspondence, phone calls, and emails.

  • Organize and maintain filing systems, both digital and physical.

  • Schedule meetings, appointments, and travel arrangements.

  • Prepare reports, presentations, and other business documents.

  • Assist in procurement and office supply management.

Accounting Support

  • Assist with basic bookkeeping tasks (data entry, invoices, receipts, petty cash).

  • Prepare and process expense reports.

  • Support accounts payable/receivable tracking.

  • Assist in preparing monthly financial summaries for management.

  • Coordinate with external accountants/auditors when needed.

Logistics Support

  • Assist in coordinating shipments, deliveries, and transportation schedules.

  • Monitor inventory and stock levels; prepare replenishment requests.

  • Liaise with suppliers, vendors, and logistics providers.

  • Track orders, prepare delivery notes, and ensure timely distribution.

  • Maintain records of purchases, shipments, and inventory movements.

Qualifications & Skills

  • 3-5 years' experience as an executive assistant or similar role.

  • Basic knowledge of accounting principles and bookkeeping.

  • Preferably, have worked with foreign companies and/or foreign employers.

  • Familiarity with logistics, supply chain, or inventory management is a plus.

  • Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

  • Strong organizational and multitasking skills.

  • Excellent written and verbal communication skills.

  • High attention to detail and problem-solving abilities.

  • Dynamic & has a positive attitude

  • Diploma or degree in Business Administration, Accounting, or related field preferred.

Working Conditions

  • Full-time, office-based role (with occasional travel if needed).

  • Reports directly to the Managing Director.

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