(WFH) Administrative Assistant

3 weeks ago

Manila, Philippines WizeTalent Full time

About Us: At Accord, we have evolved beyond the role of traditional accountants, becoming the trusted personal advisors for all our client's financial decisions. Our holistic, all-in-one approach combines generations of expertise to deliver outstanding results for private family groups and small to medium-sized businesses. Learn more about us here: https://www.myaccord.com.au/ Why Join Us: Starting salary from PHP 40,000 to 50,000 per month.Working Monday to Friday 8:30am to 5:30pm PHOpportunities for career advancement and professional growth.Supportive and collaborative work environment.Small, professional team of Australian and Filipino accountants who value respect, collaboration, and open communication.Access to ongoing training and development programs.Work-life balance with flexible scheduling options.Permanent work from home set-up.New equipment supplied. Position Summary: The Administrative Assistant will play a critical role in ensuring the smooth daily operations of our firm. The position involves a wide range of administrative and clerical responsibilities to support our accountants and clients. The ideal candidate will be highly organised, detail-driven, and able to manage multiple tasks efficiently while maintaining a high standard of professionalism. Key Responsibilities: Manage client onboarding processes, prepare proposals and correspondence, coordinate reminders for key compliance dates, and ensure all client information is accurate and complete before it reaches accountants.Monitor outstanding jobs and scheduling requirements, prepare follow-up actions for managers, maintain up-to-date records across practice management systems, and ensure all documents are saved, filed, and archived appropriately.Handle annual company obligations, maintain company secretarial records, assist with the set-up of companies & trusts, and building of estate planning, and asset protection legal documentation.Prepare productivity reports, coordinate employee review information, maintain internal knowledge bases and procedure libraries, and support professional development tracking for staff.Prepare newsletters, manage client Google review and Net Promotor Score processes, oversee digital signing workflows, and ensure client-facing documents and communications are professional, clear, and consistent. Skills:Proficient in Microsoft Office Suite (Word, Excel, Outlook).Familiarity with accounting software (e.g Xero) is advantageous.Excellent organizational and time management skills.Strong English verbal and written communication abilities.High attention to detail and accuracy.Ability to handle sensitive and confidential information with discretion.Customer service-oriented mindset.

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