Business Assistant

2 weeks ago

Taguig, Philippines DITO Telecommunity Corporation Full time

Job Overview

We are seeking a dynamic and proactive individual to join our team as a Business Assistant. The ideal candidate will provide comprehensive administrative and operational support to ensure smooth functioning and efficiency within the business operations. This role requires excellent organizational skills, attention to details, and the ability to manage multiple tasks simultaneously. The Business Assistant will play a pivotal role in coordinating various aspects of the business and supporting senior management.

Functions and Responsibilities

  • OKR & Incentive Management: Primarily responsible for internal communication with consumer employees and external communication with HR for formulating, optimizing, settling, and auditing incentives & OKRs. Also, manage and oversee the entire OKR process, including goal setting & optimization, performance monitoring, incentive settlement, documentation and record-keeping, etc.
  • Consumer Headcount Management: This includes but is not limited to hiring and headcount budget management, organization planning & mapping for the entire consumer division, and assisting HR teams with other related tasks.
  • Meeting organization: Be responsible for scheduling and managing BP&M meetings as requested by the Director and Function Heads. This also includes collating speaking notes and/or briefing notes, handling logistics such as conference registrations, and making room reservations (both internal and external venues).
  • Expense management: Follow up on the team's expense management, including liquidation, reimbursement, RFP, and other related tasks. Complete various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
  • Key task tracking: Monitor and manage important activities or assignments within BP&M, ensuring that critical tasks are identified, prioritized, and completed efficiently.
  • Public Relations Reception: Responsibilities include maintaining a professional and welcoming environment, managing incoming and outgoing correspondence, coordinating meeting schedules and appointments, and assisting with administrative tasks as needed.
  • Undertakes special assignments/projects on a wide variety of issues as requested by the team and leaders.

Job Skills & Qualifications Required:

  • Proven experience in telecommunications or marketing management.
  • Bachelor's degree in business administration, Management, or related field preferred.
  • Proven experience in administrative support or related roles.
  • Excellent communication skills, both verbal and written.
  • Strong organizational and time management skills with the ability to prioritize tasks effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Attention to detail and high level of accuracy in work.
  • Ability to work independently with minimal supervision and as part of a team.
  • Previous experience in a business environment or industry-specific knowledge is advantageous.

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