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Receptionist and Office/HR Admin

3 months ago

Manila, National Capital Region, Philippines Deloitte SEA Full time

Title: Receptionist and HR/Office Admin based in Deloitte Consulting Philippines Delivery Center

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society's biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now

Work you'll do

Responsibilities of Receptionist and Admin Assistant

The Administrative Assistant / Receptionist plays a crucial role in ensuring the smooth and efficient operation of the office by providing administrative and clerical support. This position serves as the first point of contact for visitors and clients, handling inquiries and directing them to the appropriate personnel.

  • Effectively manages the front desk by warmly greeting and directing visitors, handling phone calls, and maintaining an organized reception area.
  • Provides accurate information to inquiries and facilitates communication with both internal and external parties.
  • Performs administrative support tasks, including data entry, scheduling appointments, and coordinating travel arrangements.
  • Monitors and replenishes office supplies, ensures proper functioning of equipment, and supports meeting coordination, including setting up conference rooms and handling catering if necessary.
  • Demonstrates knowledge in visitor management responsibilities, such as issuing badges and maintaining logs, with a strong emphasis on adherence to security protocols for maintaining a safe office environment.
  • Collaborates with other administrative personnel and provides assistance to different departments as needed.
  • Maintains records and logs of service requests and tracks their status.
  • Maintains a file of services including transportation sources, accommodations, and referral contacts. May arrange convenience/hospitality services for guests such as transportation, tickets, reservations, etc.
  • Performs other duties as assigned.

Responsibilities of Executive Assistant

  • Provide administrative support to the Director and assist in managing office affairs
  • Coordinate and schedule meetings, appointments, and travel arrangements
  • Prepare reports, presentations, and correspondence on behalf of the Director
  • Conduct research and gather information as required for various projects
  • Handle confidential and sensitive information with the utmost discretion
  • Receive and interact with visitors
  • Liaise with internal and external stakeholders on behalf of the Director

Enough about us, let's talk about you

  • At least 4 years working experience as a Front Desk, Concierge, customer service or other relevant hospitality experience preferred.
  • Strong interpersonal and communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent organizational and multitasking abilities.
  • Ability to handle sensitive and confidential information.
  • Familiarity with office equipment, such as printers, copiers, and phone system

What is in store for you?

  • Embrace the dynamic nature of our work environment with the opportunity to work on a hybrid set-up and a shifting schedule.
  • Rewards platform – your hard work won't go unnoticed at Deloitte
  • Training and development - at Deloitte we believe in investing in our best assets, the people You will have access to world class training and funding towards industry and other professional certifications.
  • Receive support and mentoring to progress your career. You will have access to mentors and coaches who will help you pave a path for career progression.
  • Benefits effective upon hiring including paid time off and holidays, health, and life insurance

Next Steps

Sound like the sort of role for you? Apply now.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Candidates will only be contacted by authorized Deloitte Recruiters via firm's business contact number or business email address.

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