Admin Assistant

1 week ago


Manila, National Capital Region, Philippines Specialty Food Retailers, Inc. Full time

Join our Team and enjoy the following benefits:

Employee DiscountsLeave CreditsHMO Benefits

Specialty Food Retailers Inc. a wholly owned subsidiary of Store Specialists, Inc. specializing in unique and luxurious food selections handling brands Shake Shack, SaladStop and HeyBo

The Admin Assistant is responsible for providing administrative support to the assigned department through effective calendar management, proper dissemination of official communications, report/presentation consolidation and preparation, and maintenance of an efficient filing system.

Accurate and Timely preparation and submission of reports, presentations and/or documentsOfficial communications are properly and timely disseminatedNo double-booked or missed meetingsNo missing documents/ filesComplete supplies at all timeReceives visitors courteously, attends to their inquiries and refers them to the concerned party in the DepartmentManages meeting or activity logistics (room, food, materials, etc.) for the Department; provides logistics assistance in RBU-wide activities when needed; schedules use of the venue/ meeting room and ensures its cleanliness and orderliness before and after useMaintains an efficient filing system of all documentsMaintains a logbook/record of all incoming and outgoing official documents, sees to it that pertinent memos, documents and other materials are routed to the proper person/sMaintains adequate stock of office supplies through timely requisition and distribution of needed supplies of the Department Prepares or updates presentations, reports and memos as instructed, which are not limited to the following: o Monthly Business Review (MBR) Report – includes collection/consolidation of data from varied information sources o Brand Team Meeting (BTM) Report/ Presentation oMinutes of Meeting o DOLF-P Store Photo Consolidation o Cross Functional Team Presentations/ Reports Safeguards the confidentiality of official documents, including information transmitted verbally (directly or indirectly)Prepares, monitors, and checks for accuracy of cash advance, liquidation, reimbursement includes expense report trackingFacilitates hotel reservations and airline bookings/tickets and is responsible for the preparation of check request/payment of the travel agencyAssists the in other clerical tasks as neededMaintains cleanliness and orderliness of the office through observance and promotion of 5S practices; may be assigned members/marshals of the office ERT (Emergency Response Team)Performs other related duties assigned by the OD from time to time such as but not limited to, payables tracking, directory updates, people engagement activities, etc.Others:

Perform other job or expertise related assignments in order to develop one's self and/or share one's expertise resulting to support for operational efficiency


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