Operations Assistant

2 weeks ago

Manila, National Capital Region, Philippines International Labour Organization Full time


Operations Assistant

Operations Assistant

The International Labour Organization (ILO) is seeking a highly skilled and experienced Operations Assistant to join its team in Manila. As an Operations Assistant, you will provide administrative and operational support to the ILO Country Office for the Philippines, ensuring the smooth and efficient functioning of the work unit.

About the Role
  • Provide a range of administrative and operational support services, including communication and knowledge management support.
  • Prepare, draft and finalize general and administrative correspondence, and undertake quality control of outgoing documents.
  • Maintain the official travel plan of the work unit, make travel and accommodation arrangements, and process administrative transactions.
  • Initiate, process and follow up on HR and finance administrative actions, verifying that information is in compliance with applicable standards.
  • Perform operations for authorizing and effectuating expenditures, prepare inputs, run reports and extract and compile data to support optimal budget utilization.
  • Coordinate and provide a range of administrative and financial support for meetings, workshops and other events.
  • Ensure the work unit's filing systems are maintained, accessible and efficient, and update websites and databases.
  • Keep abreast of changes to administrative rules, regulations, policies, procedures and guidelines, and share information with staff.
  • Perform and/or coordinate other general administrative duties, such as those related to attendance and leave recording, office space, registry, inventory and procurement matters.
Requirements
  • Completion of secondary school education.
  • Minimum of five years of general administration, office support work experience, including communication or knowledge management support services.
  • Experience of working with an enterprise resource planning (ERP) system.
  • Excellent command of English, and working knowledge of another official language of the Organization or an official national language of the duty station.
Knowledge and Competencies
  • Knowledge of general office support and operational areas.
  • Awareness of the nature of ILO programme and activities.
  • Good knowledge of PC software, including word processor, spreadsheet and presentation software.
Additional Requirements
  • Efficiency in providing administrative support for the organization of meetings and other events.
  • Ability to search, retrieve and compile information from various sources.
  • Ability to adapt quickly to new software and systems.
  • Drafting skills.
  • Analytical skills and attention to detail.
  • A high degree of discretion with sense of responsibility in dealing with confidential matters.
  • Interpersonal skills, tact and diplomacy when dealing with others.
  • Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
About the ILO

The International Labour Organization (ILO) is a specialized agency of the United Nations that is responsible for promoting social and economic justice and improving working conditions around the world.

How to Apply

Please submit your application through the ILO Jobs website. The ILO is an equal opportunities employer and welcomes applications from qualified candidates of all nationalities.

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