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admin supervisor

4 months ago

Manila, National Capital Region, Philippines TST Holdings Corp. Full time

RESPONSIBILITIES:

  1. Closely supervise the timely processing of facilities/maintenance/repair requests.
  2. Timely processes all Vehicle Job Requests and coordinates repair of the same to concerned parties. Encodes the same to FMS timely.
  3. Closely supervises regular aircon maintenance, electricity maintenance and regular pests control of UAAGI offices.
  4. Closely supervises the asset tagging and accounting to ensure that all assets are properly tagged and accounted.
  5. Closely supervises and leads the annual asset inventory.
  6. Closely supervises the triggering of LTO registration to avoid delays.
  7. Closely supervises the timely processing of renewal for admin vehicle registration.
  8. Closely monitors and ensures timely maintenance of all admin vehicles.
  9. Thoroughly review costs and proposals of repairs of facilities and other fixed assets.
  10. Regularly supervises the building properties and proposes improvements when necessary.
  11. Ensures proper timely documentation of service vehicle and fleet cards assigned to UAAGI Supervisors, Managers, and Executives.
  12. Receives and reviews all employee request forwarded by Purchasing Department. Ensures timely endorsement of the same at least within three (3) days from the date of receipt of requests.
  13. Closely monitors all request from other departments and timely forwards or coordinates the same to concerned parties/employees for timely processing and proper documentations.
  14. Ensures timely processing and releasing of all requests.
  15. Efficiently manages and coordinates work schedule of drivers and maintenance personnel to ensure timely accomplishment of all maintenance job requests.
  16. Efficiently manages and coordinates work schedule of drivers and maintenance personnel to ensure timely accomplishments of all maintenance job requests.
  17. Supervises the job performance of drivers, utility personnel and maintenance personnel.
  18. Ensures compliance to ISO standard operating procedures of drivers utility personnel, and maintenance personnel.
  19. Timely updates and encodes driver's request the VJRF to monitoring.
  20. Timely and accurately encodes the repair history of all admin vehicles into FMS.
  21. Assist in HR events and prepares the materials needed.
  22. Conforms to the standard operating procedures and necessary requirements of ISO 9001 QMS.
  23. Acts as departmental ISO Custodian for UAAGI.
  24. Performs other duties assigned by immediate superior.REQUIREMENTS:
    1. Graduate of any 4 year course.
    2. With 1-2 years of experience in the same field.
    3. Must have considerable knowledge of planning and zoning.
    4. Good Oral and Written Communication Skills.
    5. Ability to work independently (minimal supervision)
    6. Ability to perform multi-tasking
    7. Must have the ability to communicate effectively both orally and writing.
    8. Has initiative
    9. Self-motivated