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Admin Specialist

2 months ago

Manila, National Capital Region, Philippines Ubiquity Full time
Administrative Assistant

Join our team as an Administrative Assistant and play a key role in ensuring the smooth operation of our facilities. As a member of our administrative team, you will be responsible for providing exceptional support to our employees and management.

Key Responsibilities:
  • Admin Tasks
    • Respond to administrative requests, inquiries, and feedback in a timely and professional manner.
    • Conduct customer feedback surveys to identify areas for improvement and implement changes to enhance our services.
    • Update and maintain branding collaterals in coordination with the Creative Team to ensure consistency across all platforms.
  • Pantry Services Management
    • Manage vendor relationships and evaluate suppliers to ensure the best possible service and value for our company.
    • Conceptualize and implement ideas to improve the facility and services offered to our employees.
  • Office Allocation and Management
    • Manage and implement the office allocation process to ensure a smooth and efficient workflow.
    • Track and update office inventory to ensure that all necessary supplies are available.
  • Employee Services Management
    • Manage and implement guidelines for the use of facilities such as the sleeping quarters, shower room, relaxation room, and reflection room.
    • Ensure that all facilities are clean, well-maintained, and meet the needs of our employees.
  • Administrative Resources
    • Provide resources and support for other facilities, back office, and logistical tasks such as PEZA transactions, company van/shuttle and rental vehicles, client/sales visits, and account-specific events.
    • Manage and coordinate administrative tasks to ensure a smooth and efficient workflow.
  • Admin Back Office
    • Manage third-party courier services to ensure timely and efficient delivery of packages and documents.
    • Validate and process administrative vendor billings to ensure accuracy and compliance.