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Office Administrative

3 months ago

Manila, National Capital Region, Philippines AISUN SOLAR PRODUCT TRADING Full time

Job Overview:

We are looking for a highly organized and efficient Office Administrator to manage day-to-day administrative tasks. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. This role is critical to ensuring smooth office operations and providing support to various departments within the organization.

Key Responsibilities:

Office Management: Oversee the daily operations of the office, including managing supplies, maintaining office equipment, and ensuring a clean and organized work environment.Administrative Support: Provide administrative support to senior management and other departments, including scheduling meetings, managing calendars, and handling correspondence.Documentation: Maintain and organize office documents, records, and files, ensuring that all information is up-to-date and accessible.Communication: Serve as the point of contact for internal and external communications, including answering phones, responding to emails, and greeting visitors.Inventory Management: Monitor and order office supplies as needed, keeping track of inventory levels and ensuring that the office is adequately stocked.Event Coordination: Assist in the planning and execution of company events, meetings, and conferences, including booking venues, arranging catering, and preparing materials.Data Entry: Enter and update information in company databases, ensuring accuracy and confidentiality of data.HR Support: Assist the HR department with tasks such as onboarding new employees, maintaining personnel records, and coordinating training sessions.Compliance: Ensure that the office complies with all relevant health and safety regulations, and maintain records of compliance activities.

Qualifications:

Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Excellent organizational and time management skillsStrong written and verbal communication skillsAbility to multitask and prioritize tasks effectivelyAttention to detail and problem-solving skillsAbility to work independently and as part of a team