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Administrative Officer

1 month ago

Manila, National Capital Region, Philippines Actimed Healthcare Technologies Inc. Full time

ActiMed Healthcare Technologies Inc. is a corporation engaged in the importation and distribution of various equipment, devices and supplies used in the healthcare industry. We see ourselves as a crucial strategic partner linking local hospitals and clinics to the vast array of medical equipment available on the global market.

We are constantly looking for dynamic and motivated individuals to join our team and develop their careers with us.

Administrative Officer (In-Charge of Permits, Licenses, Certificates and Clearances)

**Job Summary:** We are seeking an experienced Administrative Officer to manage the timely renewal of business permits, FDA certificates, and other regulatory documents, ensuring compliance with local government regulations and guidelines.

**Key Responsibilities:**

  • Manage the timely renewal of business permits, ensuring compliance with local government regulations.
  • Prepare and submit required documentation for renewals.
  • Coordinate with relevant departments to gather necessary information.

**FDA Certificates for Product Registration:**

  • Manage the application process for Certificates of Product Registration and Certificates of Medical Device Registration with the FDA.
  • Gather and compile technical and regulatory documents required for submissions.
  • Ensure compliance with FDA regulations and guidelines.

**Documentation and Record-Keeping:**

  • Maintain an organized filing system for all permits, clearances, and certifications.
  • Prepare reports on permit statuses and compliance for management review.
  • Ensure all documents are up-to-date and readily accessible.

**Stakeholder Coordination:**

  • Communicate effectively with government agencies, internal departments, and external stakeholders.
  • Attend meetings and represent the company in discussions related to permits and clearances.

**Regulatory Research:**

  • Stay updated on changes in regulations and requirements related to business permits and clearances.
  • Provide guidance and recommendations to management regarding compliance and best practices.

**Process Improvement:**

  • Identify areas for process improvement in the permit and clearance application workflow.
  • Implement efficient systems and procedures to enhance the administration of permits and certifications.

**Qualifications:**

  • Bachelor's degree in Business Administration, Public Administration, or a related field.
  • Proven experience in administrative roles, preferably in compliance or regulatory affairs.
  • Strong organizational and multitasking skills.
  • Excellent written and verbal communication abilities.
  • Knowledge of local regulations and processes related to business permits, FDA certificates, and clearances.