Logistics Planner

1 week ago


Manila, National Capital Region, Philippines Gentrade International (Phils.) Inc. Full time
Procurement Specialist Procurement Specialist

Join our team as a Procurement Specialist and play a key role in ensuring the timely and accurate delivery of goods and services to our customers.

About the Role

This is a challenging and rewarding opportunity for a highly organized and detail-oriented individual to join our procurement team. As a Procurement Specialist, you will be responsible for managing the procurement process from start to finish, ensuring that all goods and services are delivered on time and within budget.

Key Responsibilities
  • Stock Management: Secure stock replenishment in all branches and ensure timely delivery of stock. Manage stocks within approved stock levels per model/part number per month.
  • Procurement Planning: Provide weekly review and emergency orders, as well as monthly purchase plans, in consideration with target and actual sales, promotion of branches.
  • Analysis and Reporting: Analyze sales target vs. actual sales, inventory on a per model/part number per branch to come up with a final P.O. subject for approval of authorized signatories.
  • Inventory Management: Secure accuracy of branch sales target per model/part number in purchase plan.
  • Order Processing: Upload and encode approved P.O. in the system to be signed by authorized signatories.
  • Supplier Management: Provide and print P.O. in the system, email approved P.O. to supplier and confirm receipt.
  • Invoice Verification: Check invoices vs. P.O. and pull out of MC units from suppliers on a per model/engine number and delivery of parts from suppliers on a per material/part number.
  • Fill Rate and Purchase Plan: Check the served and unserved spare parts/MC units from suppliers for fill rate and purchase plan.
  • Supplier Communication: Discuss with supplier for any wrong invoicing for cancellation and any undelivered spare parts/MC units.
  • System Maintenance: Process timely INBOUND in the system for Whse. and Branches ref. IR.
  • Allocation and Distribution: Complete allocation of MC units/Parts Oil/Spark Plug to the Branches for load-plan.
  • Follow-up and Updates: Check and follow up LTO PNP/CSR for all invoiced MC units from supplier for any pending and provide update to Docs Dept.
  • Item Receipt and Status: Check the item receipt (IR) for parts in the system up to the branch level.
  • Inventory Status: Check the per engine no(s)/part no. in our system for the status of in-transit unit(s) per branch.
  • Cancelled and Unserved P.O.: Update/clean-up of cancelled/un-served P.O. in System for fill rate accuracy.
  • Communication and Feedback: Talk/provide feedback to Branches/Warehouse on incoming or no stocks and other related operational matters.
  • Inter-Branch Transfer: Execute inter-branch transfer of MC units/Parts/Oil to satisfy sales demand.
  • System Execution: Execute PO/TO/IF in the system for inter-company transfer.
  • Emergency Requests: Efficient processing of emergency requests of the Branches within 2-3 working days.
  • Change Requests: Endorse change requests (conversion of color, new mat. code, extension of Promo mat. code for MC as PO bundle, deletion of Inbound, PO cancellation for back orders) in the system to Dept. Head for adjustment by Acctg.
  • Re-PO and Payment: Process re-PO in the System for Parts superseded items, MC color conversion and new model code as reference by Accounting for the payment.
  • Invoice Consolidation: Consolidate summary of invoices from Supplier (weekly/monthly) for Treasury/Docs Dept.
  • Reconciliation: Reconcile with Treasury and Accounting Department for payable concerns to Suppliers.
  • Parts Price Update: Check and upload Parts price in Raps for Repo evaluation.
  • Document Filing: Filing of documents (approved plan/emergency request/P.O. generated from the System).
  • Reporting: Submit reports timely.
  • Company Policies: Abide by the company's strict safety rules and regulations.
Requirements
  • Education: Senior high school graduate or college undergraduate of Industrial Engineering course, BS Math, Supply Chain or any related Business Course.
  • Experience: With relevant work experience at least 1-2 years.
  • Skills: Proficient in Microsoft Office, knowledgeable in NetSuite. Computer literate, smart, keen to details and with initiative to learn.
  • Attitude: With good working attitude.
  • Judgment and Analytical Ability: Demonstrates good judgment or analytical ability to deal with different matters (technical projects, etc.).
  • Interpersonal Skills: Demonstrates interpersonal skills for giving/receiving information and interacting with clients/employees.

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