Executive Assistant

4 weeks ago


San Fernando, Central Luzon, Philippines Cloudstaff Philippines Inc. Full time

We're seeking a detail-oriented Executive Assistant to support our CEO. The ideal candidate will have strong organizational and time-management skills, excellent written and verbal communication skills, and the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Key Responsibilities:

  • Manage the CEO's calendar, schedule appointments, and coordinate meetings
  • Handle email correspondence, draft communications, and prepare documents
  • Maintain and organize electronic files and records
  • Assist in preparing reports, presentations, and other documents
  • Perform general office duties, including data entry, document management, and maintaining office supplies
  • Assist with sales strategies and plans, coordinate sales leads, follow-ups, and client communications, track and report on sales performance, and support the creation of marketing materials and campaigns
  • Provide high-level administrative support to the CEO, managing confidential information with discretion, prepare agendas, take meeting minutes, and follow up on action items, conduct research, and compile information for reports, presentations, and decision-making
  • Monitor the progress of tasks and projects across the organization, ensure deadlines are met, and assist in prioritizing workloads, coordinate with team members to track the status of assignments and deliverables, and provide regular updates to the CEO on task and project status
  • Assist in prioritizing workloads and ensure deadlines are met
  • Provide regular updates to the CEO on task and project status
  • Manage special projects and initiatives assigned by the CEO
  • Assist in preparing reports, presentations, and other documents
  • Perform general office duties, including data entry, document management, and maintaining office supplies

Requirements:

  • Proven experience as an Executive Assistant, Operations Manager, or similar administrative role
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment
  • Detail-oriented with a high level of accuracy
  • Ability to work independently and maintain strict confidentiality
  • Familiarity with virtual collaboration tools
  • Experience in an accounting firm or financial services industry is a plus

Perks and Benefits:

  • Comprehensive health and life insurance
  • Up to 24 leave credits per year
  • Flexible leave credits
  • Quarterly perks boxes
  • Mid-Year Parties
  • Endless opportunities for career advancement
  • Annual Performance Review with Salary Increase
  • Company-provided PC/Laptop and fiber internet connection
  • Tech-on-wheels Support
  • Participation in CS Social Clubs and Special Interest Groups
  • International career growth and connections
  • Unlimited cash incentives for hired referrals
  • Mental Wellness Employee Assistance program
  • In-house psychiatrist available to support employees' well-being
  • Employee Share Units program
  • Cloudstaff Dream Points

About Cloudstaff:

Cloudstaff is a leading outsourcing company established in 2005. We empower businesses to thrive through smarter talent solutions and create a work environment that fosters professional growth and overall well-being.

Why Cloudstaff?

  • Award-winning Culture
  • Invest in You
  • Thrive as an Individual

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