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Executive Assistant

1 month ago

Olongapo City, Central Luzon, Philippines Intelligent Outsourcing, Inc. Full time

Support the CEO and executive team to achieve company goals and ensure efficient operations.

The ideal candidate will have at least four years of experience in an administrative role, excellent communication skills, and the ability to manage multiple projects simultaneously. They will be a flexible team player who can adapt to changes and maintain confidentiality of company information.

Key Responsibilities:

  • Manage the CEO's schedule, including agendas, mail, email, phone calls, and client management.
  • Coordinate complex scheduling and calendar management for senior executives.
  • Manage travel logistics and activities for senior executives, including accommodations, transportation, and meals.
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database.
  • Organize team communications and plan events, both internal and off-site.

Requirements:

  • Four or more years of experience in an administrative role reporting directly to upper management.
  • Excellent written and verbal communication skills.
  • Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
  • Proficiency with office productivity tools and an aptitude for learning new software and systems.
  • Flexible team player, willing to adapt to changes and unafraid of challenges.
  • Ability to maintain confidentiality of information related to the company and its team members.