Executive Assistant

1 month ago


Manila, National Capital Region, Philippines Public Safety Mutual Benefit Fund, Inc. (PSMBFI) Full time

Duties and Responsibilities

Handles all business correspondences, memoranda, vouchers and other communications to and from the Office of the Vice President for Corporate ServicesCoordinates and schedules appointments, meetings, conferences, and other functions with all attendeesActs as point of contact among executives, department heads, employees, and visitorsEnsures presence during appointments and meetings, initiated or otherwise, by the Vice President for Corporate Services to record and take minutes of the meeting; produces reports subsequently and/or coordinates and warrants output from concerned partiesAccomplishes memoranda, and business correspondences from the Office of the Vice President for Corporate ServicesConducts necessary data-gathering, as required, pertaining to the issues under the functional clusters handled by the Vice President for Corporate Services and provides sound recommendationMaintains orderly, catalogued, and accurate files of all business correspondence and other documents in the Office of the VP for Corporate ServicesPrepares and processes disbursement vouchers of the Office of the Vice President for Corporate ServicesManages and monitors the budget, inventory of supplies and resources needed by the Office of the Vice President for Corporate ServicesConducts day-to-day administrative tasks and requirements of the Office of the Vice President for Corporate ServicesPerforms tasks as provided for in the updated and approved PSMBFI Operations ManualPerforms other related functions as directed by superior QualificationsBachelor's degree in any business courseWith at least 2 years related working experienceProficient in MS Office applicationsAbility to maintain confidentialityProactive and solutions focusedStrong composition and prioritizing skillsWith working experience handling negotiations, decision-making, and problem-solvingAdvanced level of written and oral communication skills
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