Administrative Assistant

2 weeks ago

Makati City, National Capital Region, Philippines Chevron Full time

Total Number of Openings

1Provides administrative or office support to nonexecutive employees, departments or functions. The Company:

Chevron Holdings Inc. (CHI) is a subsidiary and is a pioneer multi-function Shared Services Center in the Philippines located in Makati City. With a workforce of more than 1,000 employees, CHI delivers business services and solutions in areas such as finance, human resources, procurement, sales and marketing support and information technology.

Join our Finance Team:

Our Finance group delivers finance and accounting services to Chevron across the globe including Upstream, Downstream, Midstream and Corporate. We are innovative leaders sought out for our insights and commitment to protect and grow value. We are one team, bringing diversity to pursue common goal. We find better ways to do business and faster ways to make decisions. We inspire though our action. These are the qualities of Chevron Finance employees, and it is who we aspire to be.

Chevron is accepting online applications for the Administrative Assistantposition through June 14 at 11:59 p.m. PH Time

Responsibilities for this position may include but are not limited to:

Workplace Support Management such as:

  • Manages admin and logistic requirements (food, venue, transportation, registration, itinerary, etc.) for various Business Unit (BU) activities such as diversity & inclusion, business continuity, leadership conferences, team buildings and other BU-related activities.
  • Processes requests for workplace supplies thru the use of procurement card (Pcard) and ensure proper liquidation of expenses.

Procurement Support such as:

  • Coordinates with vendors on behalf of the BU for their operational requirements. This includes sourcing, contracting, & ordering activities of non-CBRES & in-scope Procurement to Payment (P2P) materials & services
  • Ensures invoices submitted by vendors meet MSSC tax substantiation requirements before being processed for payment
  • Resolves payment and invoice discrepancies with vendors and Asia Pacific Accounts Payable (i.e. incorrect VAT computation)
  • Assists in contract management such as securing signatures, and acts as middleman between owner and Procurement team.

Travel Support Services such as:

  • Assists to process travel documents and embassy requirements of employees and visitors (i.e. letter of invitation for VISA application) as necessary
  • Handles BU visitor management helping ensure MSSC visitor guidelines are adhered to.

Other tasks such as:

  • Provides mobile phone support to BU employees, including contracting, processing of order, payment, renewal, replacement, and liquidation of mobile related expenses.
  • Provides logistical (room set-up, interviewer pool, etc.) support to FSS Manila recruitment camps.

Required Qualifications:

  • Bachelor's Degree in business or any related courses
  • At least 2 years of work experience as an Administrative Assistant
  • Good English communication skills
  • Strong customer orientation
  • Proficient with Microsoft Office Applications
  • Keen attention to detail and highly organized
  • Strong financial acumen
  • Ability to interface effectively with all levels of a diverse workforce.

Working with us:

There are two Chevron companies operating in the Philippines: Chevron Holdings Inc orporated (CHI) and Chevron Philippines Incorporated (CPI) .

CHI is a shared services center providing transactional, processing, and consulting services in the areas of f inance and accounting , information technology, supply chain management , h uman r esources, downstream c ustomer s ervice and m arketing. Established in 1998, CHI serves Chevron affiliates in six continents around the world. Over the years, it has grown to be one of the leading members of the shared services industry in the Philippines .

CHI has received various recognition s as a top employer : the 2022 Diversity Company of the Year, 2021 Asia's Best Employer Brand Award ; 2021 Global Best Employer Brand Award ; 2020 HR Asia Best Companies to Work for in Asia ; 2019 Circle of Excellence, Top Employer Category at Asia CEO Awards and the 2018 Wellness Company of the Year at the same Asia CEO Awards .

CPI ma rkets the Caltex brand of top-quality fuels, lubricants and petroleum products through a network of service stations, terminals and sales offices.

At Chevron, we are committed to fostering diversity and inclusion at all levels of our compan y and at all stages of the employee experience. We constantly strive to attract, develop and retain diverse Filipino talent. Globally, Chevron Corporation has achieved a rating of 100 percent i n the Human Rights Campaign Equality Index for the past 17 years. The Index ranks American companies based on their commitment to lesbian, gay, bisexual and transgender equality in the work place .

Benefits:

  • Competitive salary
  • Allowances, medical and optical reimbursements
  • Health care coverage for you and your eligible dependents
  • Robust employee centred programs for health and wellness
  • Time-off to promote healthy work-life balance or to care for your family
  • Annual corporate incentive bonus when the company meets established goals
  • Recognition & awards program
  • Long-term savings plan
  • Life insurance
  • Career development opportunities to all employees through onboarding, training and development, mentoring, volunteering opportunities and employee networking groups
  • Hybrid work model - work remotely from home several days a week

Connect with us:

Facebook

Instagram

L inkedIn

Twitter

YouTube Chevron

YouTube Caltex

Recruitment Process and Onboarding during COVID 19 pandemic:

HR initial phone screening, virtual processing for panel interview, job offer, medical assessment, onboarding and orientation.

Relocation option:

Relocation will not be considered within Chevron parameters.

International considerations:

Expatriate assignments will not be considered.

Chevron participates in E-Verify in certain locations as required by law.

Makati City, Metro Manila

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