Customer Service Specialist

3 weeks ago

Manila, National Capital Region, Philippines Alphanumeric Systems Canada Ltd Full time

Overview:

Alphanumeric is seeking candidates with a passion for customer service (bilingual English and Korean), who are able to problem-solve with a focus on strategic thinking.

This is a high-volume contact center and candidates are chosen to deliver an optimized customer service experience in a personalized manner to answer inquiries relating to commercial (not sales), temperature, and storage excursion questions.

This candidate will provide responses for FAQs and general on-label information and will also be able to identify medical information inquiries and triage them to the appropriate department.

The role includes being able to identify potential Adverse Events (AEs) and potential Product Quality Complaints (PQCs) with concise and accurate documentation.

Note: we can hire candidates already based in The Philippines. If you are not citizen you need to have a Temporary Residence Visa (valid for 1 year at least) or a Permanent Residence Visa.

Job conditions:

Type of contract: permanent - you will be an employee of Alphanumeric supporting one of the biggest pharmaceutical brands in the world.

Model: 100% remote (working from home).

Working shift: Monday to Friday - you will work in the market of interest, but due to the global reach of the company, flexibility to work shifts and adapt to different time zones is required (US for example).

Salary: competitive salary (real) + internet allowance + private health insurance.

Start date: as soon as possible.

Key Attributes and Responsibilities:

  • Responds to commercial inbound calls, chats, and emails from patients, healthcare providers (HCPs), and vendors in a professional and empathetic manner.
  • Provides customer support to wholesalers and/or distributors who purchase client products: including ordering, logistics, contracted customers.
  • Answers general inquiries from Consumers and/ or HCPs.
  • Works with third third-party vendors to provide wholesale/distribution support to requesters
  • Navigates and provides assistance navigating commercial tools and sites.
  • Work with various sites/content to ensure a Consumer or HCP receives prompt, complete, and professional customer service.
  • Assists with temperature excursion inquiries and updates (ie. connection to the online tool, troubleshooting temperature excursion origination).
  • Identifies and reports potential Adverse Events (AEs) and Product Quality Complaints (PQCs).
  • Responsible for documentation of case notes in the customer relationship management system (CRM).
  • Contract support, liaison, and represents the face of the client.
  • Identifies and triages medical information inquiries to the appropriate department.
  • Utilization of standard content (ie. on-label information).
  • Utilization of standard content, FAQs, product monographs, or other client-approved responses to deliver non-scripted on-label information to callers.
  • Identifies and completes the intake and reporting of potential Adverse Events and/or Product Quality Complaints.
  • Provides information to HCOs/HCPs seeking to participate in Clinical Trials.
  • Responds to Press Releases and other company news utilizing appropriate responses.
  • Perform outbound contacts to provide commercial status updates and follow-up interactions as necessary.
  • Provide information on customer ordering status.
  • Respond and complete other duties requested.
  • Potential for rotational shifts and after-hours coverage as needed.

Required Skills/Abilities:

  • Excellent interpersonal skills, and ability to develop and maintain important relationships with key stakeholders whether it is via call, chat, or email.
  • Strong listening skills with a clear sense of empathy for the caller who is being assisted.
  • Demonstrated ability to communicate and distinguish different types of questions relating to commercial inquiries.
  • Willingness to learn to identify adverse events or product complaints and to be able to document and report them.
  • Ability to handle all channels of work: calls/chats or emails.
  • Demonstrated ability to problem-solve.
  • Dedicated team player who has a customer service approach and is solution-oriented.
  • Ability to learn and navigate new systems and technologies quickly.

Education and/or Experience:

  • Preference for individuals who have minimum 2 years of experience supporting pharma/call centers and/or experience medical or commercial setting.
  • Prior experience with vaccine products in a Pharma/ call center preferred
  • Previous contact center experience is an asset
  • Strong proficiency with spoken and written English and Korean, as well as excellent written and verbal communication skills.

Technical Skills:

  • Operating systems: Windows through the current version.
  • Microsoft Office tools.
  • PC Hardware environment: Laptops, Desktop and Printers.
  • Contact center telephony, email, and chat tool - preferred.
  • Knowledge in using client relationship management system - preferred.

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