Administrative / Procurement Assistant
1 month ago
SUMMARY
The Administrative Assistant or Procurement Assistant primarily provides administrative support to Management to ensure efficient operations in the office while managing employee related policies, procedures and programs.
ORGANIZATIONAL RESPONSIBILITIES
Directly reports to Management.Works closely with all departments.
ESSENTIAL FUNCTIONS
IN-HOUSE OPERATIONS
Support Producers and Management with general operational tasksSuggest efficient improvements to office practices and processes as neededMaintain office equipment and schedule repairs and/or replacements as requiredMonitor office supplies; order and re-stock as neededSpearhead management-initiated activities (e.g. outreach programs, team building, et al)
THIRD PARTY RELATIONS
Consistently liaise with partners and outsourced agencies (e.g. contract renewal of HMO, Legal & Financial Firms, et al)Consistently update and organize supplier directoryCoordinate with freelance manpower for project bookings
EMPLOYEE RELATIONS
Monitor employees’ daily attendance and activitiesRecommend and carry out fruitful employee–related programs (i.e. training & development, benefits & incentives, recognition of milestones)Coordinate with applicants for initial interviewOrganize applicant records/archivesSupervise new-hire processes (e.g. submission of documents, orientation, et al)
SKILLS & QUALIFICATIONS:
Fast, proficient, and accurate typistExtensive knowledge of Microsoft Suite and other administrative programsOutstanding communicator, both orally and writtenSelf-starter who can work well independently and with a teamAbility to prioritize given tasks and work efficiently towards completing themDetail-oriented and exceptional organizational skillsStrong problem solver and analytical thinkerProfessional demeanor-
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