HR - Admin Assistant
5 days ago
Job Description:
• The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues.
• Most of the work is controlled for correctness and appropriateness by the incumbent.
• Work is reviewed on an ad hoc basis by supervisors for meeting expectations and overall quality; correspondence is signed or cleared by the originator. Specific assignments are checked by the originator and/or the Assistant to the Head/Director.
• The incumbent is relied upon to brief colleagues on organization and Department specific administrative procedures and practices.
GENERAL:
• Receive visitors and telephone calls with tact and discretion and acts according to the nature and urgency of each, including redirecting as appropriate.
• Provide background information for appointments with official visitors and/or staff members.
• Monitor requests for goods and services, including receipt, payment and inventory requirements.
CORRESPONDENCE
• Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance.
• Verify that outgoing correspondence is presented in accordance with organization and department styles and checking language, grammar and accuracy prior to submitting for signature and clearance.
• Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information in anticipation of the responsible officer's needs, or redirecting them as appropriate; identify and highlight incoming documents and attach background information and identify areas requiring action by professional staff, drawing their attention to specific items.
• Ensure that technical reports and documents are in line with organization standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority.
• Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.
HUMAN RESOURCES
• Ensure the timely appointment/renewal of contracts, initiating requests for temporary and fixed-term staff in the HR Action Plan.
PROCUREMENT
• Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for
• Performance of Work (APW), and other contract modalities. Monitor and record receipt of deliverables and initiate and monitor payments as needed.
• Initiate, through Oracle/GSM procurement module, requisitions for goods procurement, and monitor and receipt of deliverables.
BUDGET & FINANCE
• Assists in the monitoring and progress review of projects and tasks in the GSM/Oracle work plan.
• Provides team members with timely information on project and task budget ceilings, award budgets, expenditure, and funds available, as required.
-Monitors income and expenditures for planning purposes.
• Promptly follows-up on financial, budgetary and any outstanding issues concerning the team/department, including ensuring timely processing of committal documents.
• Assists in the preparation of financial and technical progress reports to donors.
INFORMATION MANAGEMENT
In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used.
• Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested.
MEETING ADMINISTRATION
• Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including letters of invitation, costs calculation and travel requests; assisting with preparation of documents, dispatching of materials and liaising with participants and others involved.
• Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions.
• Schedule weekly team and ad hoc meetings, according to schedules and need; taking and preparation of minutes.
• Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team's professional staff, checking their availability and ensuring they have the appropriate briefing files and documents.
Experience:
*Essential
A minimum of 5 years of experience in secretarial or administrative positions.
*Desirable
Relevant experience in any govt organization is an asset. Experience in Oracle-based or other ERP systems an asset.
-
HR-Admin Assistant
5 days ago
Ermita Manila, Philippines HR Panoptik Global Full timeJob Description: • The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues. • Most of the work is...
-
HR and Admin Assistant
5 days ago
Manila, Philippines TDT Powersteel Corporation Full timeJob SummaryThe HR & Admin Assistant will be responsible for supporting the daily operations of the Human Resources and Administrative departments. This role involves managing recruitment, employee engagement, and administrative tasks to ensure a smooth workflow and a positive work environment.Key ResponsibilitiesRecruitment & Onboarding:Post job openings and...
-
HR and Admin Assistant
5 days ago
Manila City, Philippines TDT Powersteel Corporation Full timeJob Summary The HR & Admin Assistant will be responsible for supporting the daily operations of the Human Resources and Administrative departments. This role involves managing recruitment, employee engagement, and administrative tasks to ensure a smooth workflow and a positive work environment. Key Responsibilities Recruitment & Onboarding: Post job...
-
HR and Admin Assistant
3 days ago
Manila City, Philippines TDT Powersteel Corporation Full timeJob Summary The HR & Admin Assistant will be responsible for supporting the daily operations of the Human Resources and Administrative departments. This role involves managing recruitment, employee engagement, and administrative tasks to ensure a smooth workflow and a positive work environment. Key Responsibilities Recruitment & Onboarding: Post job...
-
HR - Admin Assistant
3 days ago
Ermita Manila, Philippines Panoptik Global Full timeJob Description: • The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues. • Most of the work is...
-
HR-Admin Assistant
5 days ago
Manila, Philippines HR Panoptik Global Full timeJob Description:• The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues.• Most of the work is controlled...
-
HR & Admin Officer
7 days ago
Manila, Philippines Foremost Insurance Agency Corporation Full timeManage employee records and contracts, including new hire onboarding, terminations, and updating employee information Assist in payroll management and implementation Support in the implementation of HR policies and procedures Support in the recruitment of new staff members Support onboarding of staff members in HR & Admin procedures and exit process Answer...
-
HR & Admin Officer
5 days ago
Manila, Philippines Foremost Insurance Agency Corporation Full timeManage employee records and contracts, including new hire onboarding, terminations, and updating employee information Assist in payroll management and implementation Support in the implementation of HR policies and procedures Support in the recruitment of new staff members Support onboarding of staff members in HR & Admin procedures and exit process Answer...
-
HR & Admin Officer
7 days ago
Manila, Philippines Foremost Insurance Agency Corporation Full timeManage employee records and contracts, including new hire onboarding, terminations, and updating employee informationAssist in payroll management and implementationSupport in the implementation of HR policies and proceduresSupport in the recruitment of new staff membersSupport onboarding of staff members in HR & Admin procedures and exit processAnswer...
-
IT and Admin Assistant
5 days ago
Manila, Philippines TDT Powersteel Corporation Full timeThis is a full-time on-site role as an IT Admin Assistant at TDT Powersteel Corporation. As an IT Admin Assistant, you will be responsible for supporting the IT department in various administrative tasks. You will assist with data entry, documentation, and handling inquiries from internal staff. This role is located in Metro Manila.Qualifications*Proficiency...
-
IT and Admin Assistant
5 days ago
Manila City, Philippines TDT Powersteel Corporation Full timeThis is a full-time on-site role as an IT Admin Assistant at TDT Powersteel Corporation. As an IT Admin Assistant, you will be responsible for supporting the IT department in various administrative tasks. You will assist with data entry, documentation, and handling inquiries from internal staff. This role is located in Metro...
-
Administrative Assistant
6 days ago
Ermita Manila, Philippines HR Panoptik Global Full timeJob Description: • The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues. • Most of the work is...
-
HR - Admin Assistant
5 days ago
Manila, Philippines Panoptik Global Full timeJob Description:• The incumbent works on the basis of general instructions, own experience and precedents, following organization or department-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues.• Most of the work is controlled...
-
Admin Assistant
6 days ago
2115 Felix Huertas St. Sta, Cruz Manila, Philippines Kelin Graphics System Corporation Full timeADMIN ASSISTANT Work Locations: 2115 Felix Huertas St. Sta. Cruz Manil Qualifications: • College Graduate • Proven administrative experience • Super written and verbal communications • Strong time-management skills and multi tasking ability • Aptitude for learning new software and systems. • Amenable to work Mon-Sat • Can Start Asap
-
Admin Assistant
6 days ago
2115 Felix Huertas St. Sta, Cruz Manila, Philippines Kelin Graphics System Corporation Full timeADMIN ASSISTANT Work Locations: 2115 Felix Huertas St. Sta. Cruz Manil Qualifications: • College Graduate • Proven administrative experience • Super written and verbal communications • Strong time-management skills and multi tasking ability • Aptitude for learning new software and systems. • Amenable to work Mon-Sat • Can Start Asap
-
Admin Assistant
6 days ago
Manila, Philippines Kelin Graphics System Corporation Full timeADMIN ASSISTANTWork Locations: 2115 Felix Huertas St. Sta. Cruz ManilQualifications:• College Graduate• Proven administrative experience• Super written and verbal communications• Strong time-management skills and multi tasking ability• Aptitude for learning new software and systems.• Amenable to work Mon-Sat• Can Start Asap
-
Admin/HR Manager
5 days ago
Manila, Philippines ADDFORCE Human Resource Solutions INC Full time"Bachelor’s degree in Business Administration / Human Resource Management Minimum of 5 years of experience in HR and administrative management, with a proven track record of managing HR functions and administrative operations.Strong knowledge of labor laws, HR best practices, and administrative procedures.Excellent interpersonal, communication, and...
-
Admin/HR Manager
5 days ago
Manila, Philippines ADDFORCE Human Resource Solutions INC Full time"Bachelor’s degree in Business Administration / Human Resource Management Minimum of 5 years of experience in HR and administrative management, with a proven track record of managing HR functions and administrative operations. Strong knowledge of labor laws, HR best practices, and administrative procedures. Excellent...
-
Roving Admin Accounting Assistant
6 days ago
Manila, Philippines SOSA JB Property Management Corp. Full timeSOSA JB Property Management is looking for ROVING ADMIN ACCOUNTING ASSISTANT. Located around Metro Manila . Normal shift is 9:00 AM – 6:00 PM and will be reporting directly in property/estate manager. The Ideal candidate must have knowledge in the use of computer applications such as MS Office (MS Word, MS Excel, MS Powerpoint) and email. Generally...
-
Roving Admin Accounting Assistant
6 days ago
Metro Manila, Philippines SOSA JB Property Management Corp. Full timeSOSA JB Property Management is looking for ROVING ADMIN ACCOUNTING ASSISTANT. Located around Metro Manila . Normal shift is 9:00 AM – 6:00 PM and will be reporting directly in property/estate manager. The Ideal candidate must have knowledge in the use of computer applications such as MS Office (MS Word, MS Excel, MS Powerpoint) and email. Generally...
