HR and Admin Assistant

3 weeks ago

Metro Manila, Philippines Reefan International Limited Full time

The HR and Admin Assistant is responsible for providing comprehensive support to the HR department and ensuring the smooth operation of administrative functions. This role requires a high level of organization, attention to detail, and the ability to handle confidential information with discretion. The HR and Admin Assistant will assist with recruiting, onboarding, employee relations, and various administrative tasks to support the overall efficiency of the office.

Key Responsibilities:

Recruitment and Onboarding:

Assist with posting job openings on various job boards and company website.Screen resumes and coordinate interviews with candidates.Prepare offer letters and employment contracts.Conduct new employee orientations and ensure all onboarding documentation is completed accurately.Maintain and update employee records and databases.

Employee Relations:

Act as a point of contact for employee inquiries and direct them to the appropriate resources.Assist with organizing employee engagement activities and events.Support the HR team in handling employee grievances and disciplinary actions.Maintain confidentiality and ensure data protection compliance.

HR Administration:

Assist with the administration of employee benefits programs.Prepare and process payroll documentation.Maintain and update HR policies and procedures.Assist in the preparation of HR reports and presentations.

Office Administration:

Manage office supplies and place orders as necessary.Coordinate office maintenance and repairs.Organize and maintain office filing systems.Provide general administrative support, including answering phones, managing correspondence, and scheduling meetings.

Compliance and Record-Keeping:

Ensure compliance with labor laws and company policies.Maintain accurate and up-to-date employee records.Assist with audits and prepare necessary documentation.

Other Duties:

Assist with special projects and other tasks as assigned by the HR Manager.Provide backup support for other administrative staff as needed.

Qualifications:

Education:

Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.

Experience:

Minimum of 1-2 years of experience in an HR or administrative role.Experience with HR software and Microsoft Office Suite (Word, Excel, PowerPoint).

Skills:

Strong organizational and time management skills.Excellent communication and interpersonal skills.Attention to detail and accuracy in handling data.Ability to handle confidential information with discretion.Proactive and able to work independently as well as part of a team.

Certifications:

HR certification (e.g., PHR, SHRM-CP) is a plus but not required.

 

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