Accounting Assistant – Billing and Collection
1 week ago
GENERAL PURPOSE OF THE JOB:
The Accounting Assistant – Billing and Collection is responsible for efficiently handling billing processes for tenants, monitoring and managing collections, preparing collection efficiency, and aging reports, and providing support for monthly closing activities and year-end audit requirements.
DUTIES AND RESPONSIBILITIES
Prepares accurate and timely monthly billing statements for PHC building tenants;Verifies daily collection reports and ensures that all necessary supporting documents are included;Ensures collections are posted accurately to the tenants' accounts;Maintains organized and up-to-date records of accounts receivable subsidiary ledgers;Maintains a folder for each tenant which serves as a master file of the lease contracts, statement of accounts, official receipts (accounting copy), notices, demand letters, and other related documents issued to tenants;Coordinates with the property management team, leasing management team, and other departments to ensure timely issuance of monthly billings and collection of outstanding receivables;Responds promptly to clients' concerns or inquiries related to billing and collection matters;Prepares detailed aging reports, collection efficiency reports, and other relevant data for inclusion in monthly management reports; andAssists in the preparation of supporting schedules for monthly closing activities and year-end audit requirements.
Other tasks:
Performs other related tasks as may be assigned by the Immediate Superior depending on the exigencies of the organization.
JOB PROFILE
Educational Background
Must have at least an educational attainment equivalent to a Bachelor’s degree in Accountancy or Business Administration majoring in Financial Management or Management Accounting, or any related course.
Professional Background
Must have at least a minimum of 1 year of relevant experience in Billing and Collection, preferably in the Property Management or Real Estate Industry
Knowledge Requirements
Must have a basic knowledge of the accounts receivable functions;Must have a good understanding of lease accounting principles and lease agreement terms;Must have a good knowledge of billing and collection processes;
Skills Requirements
Must have strong analytical and problem-solving skills;Must have good organizing and time management skills;Must have strong attention to detail;Must be good in oral and written communication;Must be good in signature verification and forgery detection; andMust be proficient in using Microsoft Software applications.
Ability Requirements
Ability to adapt to changing priorities and work under pressure;Ability to work independently, and collaboratively with different teams;Ability to demonstrate integrity when handling financial transactions; andAbility to handle sensitive information.
Occupational Safety
The position reports to the Head Office most of the time and typically has very little to no exposure to occupational and safety hazards.-
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