Finance & Administrative Assistant #fasthire [Expired]

1 month ago


Philippine, Philippines jobphilippine24h.com Remote Work Freelance Full time

Job Summary:

Responsible for all Finance & Administration duties i.e., shorthand, typing, filing, office administration, composing letters, dealing with telephone inquiries, organization of documents, etc. Receives constant supervision and directions. Instruction and advice readily available.

Duties and Responsibilities:

1) Accounts Receivable & Audit - Reports directly to the Vice-President for Finance & Administration - To ensure reliability and integrity of the report. - To provide the management with a Daily Sales Report of all branches. - To provide status of Daily Cash Sales and Sales on Account of all branches. - To provide Aging of Receivables. - To ensure that all cash sales are all deposited intact with the bank and reconciled with all documents as issued upon sales. - Follow up daily collection from Accounts Receivables in-charge/ Cashier in the branch. - Problematic branch accounts (spare parts sales) shall be handled by AR in-charge. - Visit the branch for possible reconciliation in case of discrepancy in sales of spare parts and other concerns regarding reporting.

2) Collections - Created and maintains credit history files; maintains accurate records about the customer payment status. - Documents daily collections activity. - Call customers regarding overdue accounts and determine reasons for non-payment. - Issues letter to overdue accounts. - Identifies bad debt of financial exposure.

3) Purchasing - Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives. - Research potential vendors; compares and evaluates offers from suppliers. - Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department. - Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.

4) Performs other legitimate duties as instructed by immediate superior.

REPORTORIAL: 1) Daily sales summary of all branches 2) Daily cash collection summary 3) Daily aging of receivables 4) Status of overdue accounts 5) Once a week visit to branch to check if policies are being complied and verification of documents and process by person in-charge in receiving cash.


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