Procurement and Facilities Officer

2 weeks ago

Metro Manila, Philippines MEDCHOICE PHARMA, INC Full time

The Procurement and Facilities Officer manages the acquisition of goods, services, and marketing collaterals ensuring cost-effective purchasing, vendor selection, and creating an active supplier directory while overseeing the maintenance and repair of office facilities ensuring safety, efficiency, and compliance with health and safety regulations.

 

JOB DESCRIPTION KEY RESPONSIBILITIES

 

Procurement Management

Identify, assess, and build relationships with suppliers to obtain high-quality goods, materials, and services at competitive costs through effective contract negotiations.Prepare and manage purchase orders and payments in line with the company's policies and procedures, updating and maintaining records of all orders, payments, and received orders.Implement cost-saving initiatives and manage budgets to optimize procurement expenses.Ensure strict adherence and implementation of all existing procurement policies and practices.

 

Facilities Management

Ensures the maintenance and repair of office facilities, including aircon and electrical systems, and works closely with building administration personnel.Plan and manage office layouts and propose plans for space utilization to maximize efficiency.Conduct regular inspections to ensure office environment compliance with health and safety regulations, while overseeing security systems, and access control, and proposing emergency response plans.

 

Operational Support

Proposing budgets for procurement and facilities aligning with organizational goals.Maintaining accurate records of procurement like PO, PR, supplier's contact details, services, price list, product mock-up/artwork, and vendor’s contracts.Coordinate with vendors for timely delivery of goods and services, resolving any issues related to orders, deliveries, or payments.Continuously evaluate and improve procurement and facilities management processes for greater efficiency and effectiveness.Work closely with the General Admin Services department along with different internal and external stakeholders to understand their needs and provide timely and effective support


 

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