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Training Coordinator

3 months ago

Metro Manila, Philippines NOW Corporation Full time

1. Training Preparations and Marketing Pre-Training

 • Marketing of training invitations through email • Replies to the course training inquiries • Coordinates with RPs on the availability for the training • Updates the resource person on the status of the training • Prepares the pre-training assessment forms • Downloads, collates, and formats the pre-training assessment results and share it to the unit director for sending to resource person • Prepares the draft profitability of the public training and costing for in-house training • Prepares the memo request to conduct training

2. Training Payment and other related Financial Matters 

• Prepares a draft costing for in-house training as requested by the unit director • Follows up training payment of public and in-house training • Acknowledges the proof of payments emailed by clients • Updates the aging of receivables and revenue charts once payment received • Sends to Finance Officer all proof of payments and BIR Forms received • Coordinates with Finance Officer on the details of ORs issued to paid clients - for updating purposes of aging of receivables and revenue chart; status of the PF of resource persons; updates on the payments received • Prepares the RFP documents to pay the resource person – RFP Forms, Memo Request to Pay the RP, Summary of Collections, Approval copy to the Conduct the training, and Photo Documentation and copies of issued OR • Merges and converts all the RFP documents (to pay the resource persons' PF) to PDF file, emails to Unit Director for review and approval; once approved send to Mr. Kristian Pura for approval to process the payment • Prepares the RFP for reimbursement or liquidation of training supplies and other training-related expenses, (e.g., load wifi of PDP staff)

3. PDP Database

 • Updates the government agencies directory • Retrieves and deletes all bounced email addresses from the invitation sent to invitees • Encodes entries to the template provided to PDP Unit as database 4. Others • Coordinates with the Unit Director regarding training proposal requests/inquiries, resource persons' payment concerns, and training costing • Schedules the training courses every year • Replies to training inquiries (email and FB) • Updates the list of training courses conducted per year • Preparation of Bidding documents, if needed • And other tasks assigned by the unit director

4. Others • Coordinates with the Unit Director regarding training proposal requests/inquiries, resource persons' payment concerns, and training costing 

• Schedules the training courses every year • Replies to training inquiries (email and FB) • Updates the list of training courses conducted per year • Preparation of Bidding documents, if needed • And other tasks assigned by the unit director