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Executive Administrator

3 weeks ago

Bacoor, Calabarzon, Philippines Colkin Corp Full time

Executive Administrator - Bacoor, Cavite

Colkin Architecture & Construction is a progressive firm known for delivering exceptional architectural designs and construction services. We are looking for a motivated, meticulous, and proactive Executive Administrator to assist our executive team, ensuring efficient daily operations and supporting strategic objectives.

Primary Duties:

  • Offer full administrative support, including managing executive calendars, scheduling appointments, and arranging travel for the executive team.
  • Prepare, revise, and manage letters, reports, presentations, and various documents.
  • Assist in project coordination by tracking milestones, updating progress reports, and facilitating team communication.
  • Manage confidential information responsibly, ensuring proper organization and security of files and data.
  • Act as the main point of contact between executives and both internal and external stakeholders.
  • Schedule and attend meetings, draft agendas, record minutes, and follow up on action items.
  • Oversee office logistics, including ordering supplies, handling invoices, and coordinating with vendors.
  • Help organize and execute company events and special projects.
  • Conduct research and compile data for business purposes.

Requirements:

  • Bachelor's degree in Business Administration, Management, or a related field.
  • Proven background in an Executive Assistant, Administrative Assistant, or comparable role.
  • Excellent organizational and time management abilities with a talent for multitasking.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office programs (Word, Excel, PowerPoint, Outlook) and familiar with project management software.
  • Attention to detail and solid problem-solving skills.
  • Ability to work autonomously and collaboratively in a fast-paced environment.
  • Professional attitude and capacity to handle sensitive information discreetly.

Preferred Skills:

  • Previous experience in the architecture, construction, or a related field.

Application Instructions: Interested applicants should send their resume and cover letter to with the subject line "Executive Administrator Application."