Bookkeeping Executive VA

4 days ago

Philippines Scale Virtually Full time ₱500,000 - ₱800,000 per year

We are seeking a highly organized and adaptable Bookkeeper Executive Virtual Assistant to provide high-level administrative support. This dynamic role blends executive assistance with bookkeeping and property management coordination.

Key Responsibilities:

  • Manage email and calendar communications with precision and discretion
  • Coordinate meetings, appointments, and schedules
  • Track projects and ensure timely progress updates
  • Facilitate team communication and manage resource coordination
  • Provide HR tracking support, such as onboarding documentation and staff updates
  • Assist in light property management coordination
  • Perform basic bookkeeping tasks:
    • Data entry and transaction categorization
    • Invoice tracking and follow-up
    • Generate simple reports using QuickBooks Online and Buildertrend
Requirements
  • Has at least 2 years of Executive Virtual Assistant experience or similar to it
  • 1- 2 years of hands-on experience with QuickBooks (Online or Desktop), including reconciliation and basic reporting
  • Familiarity with tools such as MS Outlook (email, calendar, contacts), MS Excel, Word, QuickBooks Online, Buildertrend (training will be provided)
  • Able to quickly learn new software and adapt to existing workflows
  • Learn Vonage Business phone system
  • Strong understanding of cost coding, GL categorization, and financial data accuracy.
  • Able to identify, clean up, and suggest corrections for legacy bookkeeping errors.
  • High attention to detail and willingness to ask clarifying questions when needed.

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