Bookkeeper (focus on AP & Payroll)

Join Our Professional Community: Forge Connections, Shape Futures, Together, Powering Businesses Worldwide

Are you ready to be part of a professional community that's powering businesses globally to save, grow and transform? Do you want to work with innovative technology, alongside talented professionals who share your passion for excellence? Look no further - hammerjack has the perfect opportunity for you

Role: Accounts Payable and Payroll Officer

Location: Hybrid - Pampanga Site

About Us:At hammerjack, we're not just another outsourcing company - we bring together skilled professionals from the Philippines with businesses worldwide, leveraging expert operations and the latest technology to create connections that empower our community. Our mission? To improve lives by fostering meaningful professional relationships and driving success on a global scale.

Our Impact:Over the years, we've built workplaces that empower employees to thrive, contributing in meaningful ways to the success and culture of companies around the globe. With our focus on professional services and our people-first culture, hammerjack has become a trusted partner for businesses and professionals alike, humanizing the outsourcing industry one connection at a time.

JOB OVERVIEW

To take ownership and successfully process all accounts payable functions across the head office and our five facilities, and be flexible in taking on additional ad-hoc duties as required.

As a Payroll Officer, you will be responsible for administering the end-to-end payroll function, including ensuring accurate and timely payments to employees and complying with relevant tax and employment laws. This includes processing pay, calculating deductions, handling superannuation, managing leave entitlements, processing payroll journals and preparing reports.

DUTIES AND RESPONSIBILITIES

Accounts Payable related duties:

• Ensure all invoices are correctly entered into the Accounts Payable Automation System (TRAILD)
• Manual upload of invoices to the Accounts Payable Automation system as and when required
• VET invoices in the system for being real invoices and flag any invoices with the Finance Manager that may not be Bonafide
• Liaise with the facility managers to approve the invoices on time
• Ensuring proper coding of the invoices
• Follow up on invoice approval Weekly
• Uploading approved invoices from TRAILD to the Accounting System (Epicor) regularly
• Payment preparation and processing (Credit Card and EFT)
• Preparing the bank file for the EFT payment run in the Accounting System
• Sending remittance advices
• Update the Monday work management dashboard as and when due
• Responding to management's queries
• Responding to the supplier's payment queries
• Supplier statement reconciliation
• Petty cash reconciliation
• Updating the fixed asset Invoice folder and the fixed assets import file monthly
• Management and filing of vendor invoices
• Prepare explanations for expenditure variances with trends and budgets for the monthly management reports

Payroll-related Duties:

• Process and maintain the fortnightly end-to-end payroll function within the required time frame
• Export and Import employee roster data between the rostering system (Emplive) and the Payroll Processing system (Attache') fortnightly
• Submission of PAYG to ATO via the One Touch payroll system
• Process and lodge superannuation payments, payroll tax, and other payments monthly
• Perform payroll administration and maintain employee records, including setting up new starters, terminations and calculating termination payments, pay increases and backpays
• Monitor and process paid parental leave payments and comply with legislative requirements
• Process payroll payment file (EFT)
• Attend to regular queries from employees and managers regarding payroll-related issues
• Monthly preparation of Payroll Journal and leave accrual Journal
• Producing ad hoc reports as per requirements

Data update and Admin duties:

• Updated fee data in the residents' fee table in the accounting system (Epicor) and the Monday management board based on the data/information provided from time to time
• Process the resident charges in the accounting system based on the information provided from time to time
• Any other Ad-hoc admin support as and when required

QUALIFICATIONS

Formal Qualifications Required

• Diploma or Degree in Accounting or a related discipline
• 2 + years' experience in Australian accounts payable & payroll function

Essential Knowledge and Competencies Required

• Clear understanding of and personal commitment to the Values of the company
• Self-starter with good organisational and time management skills
• Strong team player with the ability to be flexible to work across finance functions
• High level of attention to detail and accuracy
• Excellent communication skills, both verbal and written

What's in It for You:

• Flexibility: Work hybrid (remotely and from one of our inspiring offices) and enjoy a better work-life balance
• Inspiring Workspaces: Our offices are strategically located and designed to fuel your best work.
• Free Unlimited Barista Coffee and Booze: Enjoy refreshments from our cafe and beverage bar.
• Dynamic Open Spaces: Conducive for productivity and creativity.
• State-of-the-Art Security: Ensuring your safety and peace of mind.
• Game Rooms: Take a break and unwind with our recreational facilities.
• Competitive Compensation: Your talents deserve to be rewarded We help you negotiate with our clients.
• Professional Growth: Access to ongoing training and development opportunities to help you reach your full potential.
• A Supportive Community: Join a diverse and inclusive team that's dedicated to your success.
• Global Impact: Be part of something bigger and make a difference on a global scale.

Ready to Make a Difference?

If you're ready to join a dynamic team and be part of something truly special, we want to hear from you Apply directly on this job ad, and let's forge a brighter future together

hammerjack is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.