Conveyancing Assistant

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.

What are we looking for?
We are seeking an experienced Conveyancing Assistant with strong knowledge of Queensland conveyancing processes to support our legal team. The role requires someone with excellent attention to detail, strong organizational skills, and the ability to manage multiple tasks within strict timelines. You will be responsible for assisting solicitors with contract reviews, preparing client communications, managing key deadlines, and ensuring smooth end-to-end conveyancing transactions.

You will be joining a professional legal team with a supportive and collaborative culture. This role offers exposure to diverse conveyancing matters and the opportunity to build further expertise in Queensland property law.

What are you expected to do?

• Review contract of sale/purchase conveyancing documents and open matters in the practice management system.
• Prepare initial client letters (drafts to be reviewed by solicitor).
• Input tasks into the system for review and monitor time expiry of conditions (e.g., pest inspections, building reports).
• Prepare and manage client agreements, searches, PEXA authorisation forms, and other required documentation.
• Draft settlement statements as required.
• Upon settlement, prepare final letters (drafts to be reviewed by solicitors).
• Provide general legal support, including managing dictations, sending documents via DocuSign, and assisting with administrative tasks.
• Assist in the preparation of basic wills from dictation.
• Manage matter closure, including archiving files in accordance with firm procedures.

You'll be a great fit if:

• You have at least 3 years of proven experience as a Conveyancing Assistant in Queensland, Australia with a solid understanding of state-specific requirements and processes.
• You have a familiarity with PEXA and practice management systems.
  
• You have strong organizational and time management skills, with the ability to monitor multiple deadlines simultaneously.
• You have excellent written and verbal communication skills.
• You have a high attention to detail and accuracy in document preparation.
• You have an ability to work independently while supporting solicitors in day-to-day legal operations.

Desirable:

• Prior experience preparing wills from dictation.
• Proficiency in DocuSign and other digital documentation tools.

Here are the benefits of joining our team:

• Competitive salary and professional development
• Collaborative client partnerships and a fun, inclusive work environment
• Opportunities for leadership, expertise, and global client exposure
• Monthly coaching, training, and career development
• Remote work flexibility
• Engage in social impact activities and industry impact
• Achieve work-life balance and flexibility to support personal commitments
• Comprehensive HMO coverage with one free dependent (depending on the employment type)

Please note: This role is remote; however, we require candidates to be based locally in the Philippines. This is to support occasional onsite activities such as team events, client meetings, or equipment handover. Additionally, local residency is necessary for compliance with Philippines labor laws and employment regulations.

___________________

Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

What makes us different?

Our culture code. You will be a part of our vibrant company culture and experience a workplace where your contributions are valued, your growth is encouraged, and your opinion is respected:

• Challenged, autonomous, momentum
• Learning, growth mindset
• Lead by our values
• Heard, cared for, make good friends

___________________
What happens after you submit your application?

The whole process takes around 4 weeks:

• There will be 3-4 interviews and a possible assessment from our client partner. You will undergo an initial interview, a culture interview, and 1-2 interviews with our cool client. This will run for about 1-2 weeks but we will let you know if we need to ramp it up. Be yourself and have fun.
• We will constantly communicate with you as to the development of your application. You can also directly communicate with us to ask us about the status of your application.
• If all goes well, we complete the reference check and provide other necessary requirements so we can offer you the job right away.

We would be grateful if you have these already:

1. Fit to Work/Health Card (Basic 5 employment medical tests)
2. NBI Clearance
3. Social IDs - PHIC, SSS, HDMF, TIN
4. Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.