Permits & Licenses Assistant

2 days ago

Makati City, National Capital Region, Philippines Torre Lorenzo Development Corporation Full time ₱900,000 - ₱1,200,000 per year

The Permits & Licenses Assistant is responsible for supporting the efficient and timely processing of property-related permits, licenses, and documentary requirements to ensure compliance with government regulations. The role focuses primarily on the transfer of titles under buyers' names, coordination with government agencies, and close collaboration with internal departments to facilitate smooth transactions and timely release of documents.

Title Transfer & Registration

  • Facilitate the transfer of property title under the buyer's name.

  • Secure Certificate Authorizing Registration (CAR) from the BIR, including:

  • Notarization of Deed of Absolute Sale (DOAS)

  • Securing certified true copies of CCT and Tax Declaration
  • Processing DST payment, CWT payment, and Form 605 filing

  • Process Transfer Tax payment and secure BIR CAR-related clearances.

  • Register title in favor of the buyer with the Registry of Deeds, ensuring submission of complete requirements:

  • BIR CAR

  • DOAS with BIR stamp

  • Real property tax clearance

  • Facilitate issuance of Tax Declaration under the buyer's name.

Documentation & Coordination

  • Prepare and process Requests for Payment (RFP) for documentary stamp taxes (DST) and transfer taxes, in coordination with Accounting and Treasury.
  • Monitor notarization dates vis-à-vis payment schedules for DST and Transfer Tax to avoid penalties.
  • Ensure completeness of documents and attachments prior to filing with relevant agencies (BIR, Registry of Deeds, Assessor's Office, Treasurer's Office, etc.).
  • Track and monitor turnaround times of documents and deliverables, ensuring updates are reported promptly.
  • Coordinate closely with the Documentation Department and other internal teams to align on requirements, progress, and resolution of issues.

Compliance & Records Management

  • Maintain accurate and organized records of permits, licenses, and title transfers.
  • Safeguard original and certified true copies of important documents.
  • Ensure company compliance with government rules, policies, and timelines related to property transactions.

Qualifications

  • Bachelor's degree in Business Administration, Legal Management, Real Estate Management, or related field.
  • At least 1–2 years of experience in real estate documentation, property registration, permits and licensing, or related field (experience dealing with BIR, Registry of Deeds, and local government offices is an advantage).
  • Familiarity with real estate processes, government regulatory requirements, and property documentation.
  • Strong organizational skills with keen attention to detail.
  • Good interpersonal and communication skills for coordination with government offices and internal teams.
  • Ability to work independently with minimal supervision while meeting strict deadlines.

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