Executive Assistant

5 days ago

Kabankalan City, Philippines KCAT, Inc. Full time ₱900,000 - ₱1,200,000 per year
  • Calendar and schedule management (manage the executive's calendar, scheduling meetings, appointments, and events. Prepare daily and weekly schedules for the executive, providing reminders and necessary documentation)
  • Travel coordination (book travel itineraries including flights, hotels, land transportation, and visas when necessary. Manage last-minute travel changes, cancellations, or re-bookings efficiently)
  • Meeting and Event Planning (Organize and prepare for meetings, including drafting agendas, gathering and distributing pre-meeting materials, and arranging catering or other logistic needs. Plan and coordinate internal and external events, such as board meetings, team offsites, and client dinners. Assist Sales and Marketing Department for Sinulog and Charter event)
  • Document Preparation and Management (Prepare and edit presentations, reports, and documents for the executive using PowerPoint, Excel, and Word. Maintain an organized digital and physical filing system for documents, ensuring easy access and retrieval. Handle confidential and sensitive information with discretion, including contracts, legal documents, and financial reports)
  • Project Management (Assist in managing special projects, including tracking deadlines, coordinating with stakeholders, and ensuring deliverables are met. Monitor the progress of ongoing projects and provide regular updates to the executive. Research and compile data as needed for project-related tasks)
  • Ad Hoc Tasks (Assist with personal tasks or requests as needed, such as managing the executive's personal calendar or errands. Provide backup support to other executives or administrative staff when necessary)
  • Represent the CEO for the face-to-face meetings he cannot attend.

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