Operations & Mobilisation Coordinator

2 days ago

San Fernando, Central Luzon, Philippines Pelozden RSS Full time ₱600,000 - ₱800,000 per year

The Operations & Mobilisation Coordinator provides administrative and coordination support across mobilisation, HR, maintenance, and contractor compliance functions within the mining services division. The role ensures that personnel, equipment, and contractors are fully compliant, mobilised, and operationally ready for deployment to project sites. Acting as a key liaison between internal teams, external providers, and clients, this position underpins efficient operational delivery, workforce compliance, and asset management integrity.

Key Responsibilities

  • Coordinate mobilisation/demobilisation of employees and contractors to mining and remote sites.
  • Manage medicals, inductions, site access, travel, and compliance documentation.
  • Maintain accurate mobilisation schedules and workforce tracking systems.
  • Liaise with clients and site administrators to confirm workforce readiness.
  • Support HR processes including onboarding, offboarding, and record management.
  • Maintain employee files, licenses, and training matrices.
  • Assist with timesheet reconciliation, leave tracking, and payroll coordination.
  • Provide HR data and reports as requested.
  • Coordinate maintenance schedules, work orders, and service bookings for vehicles and equipment.
  • Maintain asset registers and maintenance records.
  • Liaise workshops and send out reports on outstanding maintenance , repairs and inspections.
  • Ensure compliance and up todate record keeping in maintenance system.
  • Manage contractor and supplier prequalification and compliance records.
  • Track and verify insurance, licences, safety documents, and certifications.
  • Conduct regular compliance audits.
  • Work with Procurement and HSE on performance management.
  • Maintain databases (HRIS, mobilisation, asset management, compliance).
  • Prepare reports and dashboards for management.
  • Contribute to continuous improvement of administrative systems and workflows. Ensure HSE database and documentation is managed, maintained, current and easily accessible to all departments across the business.

Job Type: Full-time

Work Location: In person

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