Senior Operations Assistant

Job Description - Senior Operations Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Operations Assistant is assigned in the Energy Sector Office (SD1-ENE) within the Sectors Department 1 (SD1). SD1 aims to deliver impactful sector strategy, initiatives, and integrated solutions that advance ADB's strategic agenda in the region and with ADB's clients. SD1, which is comprised of the Energy and Transport Sector Offices, delivers or supports sovereign, nonsovereign, and advisory operations; delivers knowledge services; supports regional departments (RD) and resident missions (RM) in engaging with developing member countries (DMCs); and ensures ADB's technical leadership externally and internally.

SD1-ENE leads ADB's energy sector operations. The office manages policy development, oversight of strategy implementation, knowledge management, budget management, project quality assurance, sector analytic work, and loan and technical assistance (TA) processing and administration in the energy sector in the five regions: Central and West Asia, East Asia, South Asia, Southeast Asia and the Pacific. SD1-ENE is also responsible for implementing ADB corporate initiatives in the emerging areas, energy transition, and Energy Transition Mechanism programs, in select countries.

You will be based at our Headquarters in Manila, Philippines.

You will report to the designated Director, Energy.

Your Role

As a Senior Operations Assistant, you will provide a full range of administrative support to SD1-ENE activities. You will also be tasked to provide operations support in various activities related to project processing and administration, analytical, statistical, and accounting aspects of the sector office's portfolio/pipeline management, and other administrative functions.

You will:

• Ensure that all correspondence and documents for supervisors are prepared in compliance with ADB's standards and logged and distributed to the staff concerned.
• Ensure that all incoming and outgoing correspondence (emails, mail, official documents etc.) is timely distributed and assigned to respective people for reviews.
• Ensure the effective coordination of supervisor's schedule and arranging appointments, meetings, travel, and accommodation as specified by the supervisors and observing ADB procedures.
• Support project processing by ensuring all documents are processed following existing procedures and guidelines, coordinating review of project documents with relevant units promptly, and monitoring processing timelines to meet planned approval dates.
• Ensure that office filing systems (both electronic in Sharepoint and physical) are maintained and updated observing an existing framework for easy retrieval.
• Support knowledge management activities and with presentations.
• Provide back-up support to the other operations assistants in the latter's absence or relieve other operations assistants,.
• Mentor junior administrative staff and administrative assistants.
• Perform other duties that may be assigned and reflected in the incumbent's workplan

You will need:

• Bachelor's degree in economics, commerce, engineering, or other fields.
• At least 5 years relevant professional experience.
• Advanced computer skills with sound knowledge of common word-processing, presentations and spreadsheets, and preferably with business intelligence, artificial intelligence applications, and familiarity with computer system used generally in multilateral organization, and proficiency with computer-based applications.
• Good coordination and interpersonal skills with the ability to liaise and work effectively with individuals from different professional and cultural backgrounds.
• Liaise, work effectively and interact in a professional manner with staff within own work location and with other ADB stakeholders.
• Good knowledge of project processing activities.
• Good working knowledge of procedures, formats and standards relevant in the performance of work.
• Ability to coordinate and multi-task and exercise judgment on matters of confidentiality and those requiring urgent attention especially in the supervisor's absence.
• Excellent oral, written and digital communication skills in English.
• Please refer to the link for ADB Competency Framework for TL2.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)
• Medical and health benefits
• Life and other insurance plans
• Staff development
• Retirement plan
• Housing and education allowance (if applicable)
• Expatriate benefits (for international staff)

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 50 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.

: Asian Development Bank Headquarters-Philippines-Manila

Department: Sectors Department 1

Division: Energy Sector Office

Unit: Energy SG, SDSC

Staff Category: Technical Local - HQ

Position Level: TL2

: 25-Sep-2025, 7:18:15 AM

: 09-Oct-2025, 3:59:00 PM