Administration and Compliance Officer

3 days ago

Angeles City, Central Luzon, Philippines MVP Asia Pacific Inc. Full time

MVP Asia Pacific Inc. is a leading outsourcing company located in the Clark Freeport Zone, Pampanga, Philippines. We were founded with the mission to connect highly skilled offshore professionals with businesses of all sizes across the globe—helping our clients scale with speed and excellence.

At MVP, we foster a culture of professionalism, innovation, and collaboration. Our people enjoy a supportive, growth-driven environment with opportunities for continuous learning, career development and work-life balance.

If you're driven, passionate about learning, and ready to make an impact, we'd love for you to join our growing team of MVPs

Administration and Compliance Officer

Job Description:

Regulatory Compliance:

  • Complete internal file audits.
  • Report outcomes of internal file audits to the Operations Manager.
  • Compile monthly audit outcomes report.
  • Monitor changes to regulatory requirements.

Finance Administration:

  • Submit and accurately file RCTIs for commission reconciliations.
  • Submit invoices for payment.
  • Create ad hoc invoices in Xero.
  • Calculate commissions payable to staff based on reconciliation of commissions claimed and received.
  • Communicate with partner BDMs and account teams regarding commission discrepancies.
  • Report monthly clawbacks and check accuracy.
  • Create 6-monthly performance appraisal documentation.
  • Complete performance appraisal documentation after meetings held.

General Administration:

  • Start of month activities:
  • Create new month's commissions spreadsheet.
  • Update commission rates based on previous month's performance.
  • Create new month's filing systems.
  • Extract data from previous month and enter into relevant spreadsheets.
  • Report absenteeism, reviews, and target deals.
  • Administration for onboarding of new staff members:
  • Update phone time reporting spreadsheet.
  • Create contract, letter of offer, and accreditation documents.
  • Arrange Ambition account, 3CX line, and accreditations with Fintelligence.
  • Update internal systems to include new staff member.
  • Diarise key employee dates.

Qualifications:

  • Bachelor's Degree in Accounting, Finance, Business Administration, or any related field.
  • Proven experience in administration, compliance, or finance-related roles.
  • Experience in regulatory compliance or internal auditing.
  • Experience with financial reconciliation and invoice processing.
  • Proficiency in MS Office Suite.
  • Knowledge of Xero Accounting Software.
  • Familiarity with compliance monitoring systems and document management tools.
  • Familiarity with employee onboarding and record-keeping processes.
  • Strong attention to detail and accuracy in auditing, reconciliation, and documentation.
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.

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