Accounting Supervisor

About Us
We're Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.

As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.

Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.

We generate revenue through two primary streams:

• Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.
• Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.

Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.

Our Values:

• Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. 
• Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. 
• Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. 
• Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional decisions. 
• Emphasis on Details: Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.

Our Leadership Philosophy

Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb's Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.

To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link. Understanding this mindset will provide valuable context for how we operate and what we value in our team members. 

We are looking for a Accounting Supervisor for a Property management client of ours. 

• You should have US GAAP experience.
• Oversee the preparation and timely submission of all federal, state, and local tax filings (including sales, occupancy, and business taxes).
• Ensure tax filings are accurate, compliant, and supported by thorough documentation.
• Review and approve monthly reconciliations for all balance sheet accounts across multiple entities. Investigate, resolve, and report on discrepancies promptly.
• Maintain a reconciliation calendar and ensure timely completion.
• Lead and manage the month-end close process to deliver accurate and timely financial statements for the resort and its subsidiaries.
• Prepare and/or review monthly journal entries, accruals, and adjustments.
• Supervise the AP team to ensure timely processing and payment of vendor invoices across the resort and its subsidiaries.
• Implement and maintain strong controls over vendor management, approvals, and payment workflows.
• Manage accounting operations for multiple entities under the corporate structure.
• Ensure intercompany transactions are accurately recorded and reconciled.
• Coordinate with property-level teams and department heads to ensure consistency in accounting practices.
• Maintain effective communication and interaction with all departments of the property, assist with training and resolving issues.
• Maintain and strengthen internal controls across all accounting processes.
• Identify areas for operational and financial process improvements and implement best practices.
• Support internal and external audit processes by preparing schedules, documentation, and responding to audit inquiries.
• Knowledgeable in Accounting systems/software, such as NetSuites, EZ Suites, SMS, Streamline.
• Assist accounting office with other tasks as assigned.
• Ensure all team members follow the established resorts' guidelines and SOPs.
• Provide and promote exceptional customer service among all department across the resort.