Staff Assistant

3 hours ago

Makati City, National Capital Region, Philippines Private Advertiser Full time ₱400,000 - ₱600,000 per year
Core Roles and Responsibilities

  1. Financial Data Management and Processing

  2. Data Entry and Integrity: Accurately input a high volume of financial transactions, including invoices, expense reports, journal entries, and budget data, into the financial management system (e.g., ERP or accounting software).

  3. Record Keeping: Maintain and organize all digital and physical financial records (e.g., vendor files, receipts, contracts) in a systematic and easily retrievable manner, ensuring compliance with document retention policies.
  4. Invoice Processing: Assist with accounts payable and receivable functions, including matching purchase orders to invoices, verifying coding, and preparing payments or deposit forms.

  5. Reconciliation Support: Assist senior staff with basic bank statement and general ledger account reconciliations by gathering supporting documentation and identifying discrepancies.

  6. Reporting and Documentation Support

  7. Report Preparation: Generate routine financial reports (e.g., weekly spending reports, monthly budget vs. actuals) by compiling data from various sources.

  8. Document Preparation: Prepare standard financial forms, documents, and correspondence for internal and external use, ensuring accuracy and professional presentation.

  9. Presentation Assistance: Assist in the preparation of financial presentations and meeting materials for management, board members, or regulatory bodies.

  10. Administrative and Operational Support

  11. Internal Liaison: Serve as the primary point of contact for financial inquiries from other internal departments (e.g., HR, Operations, Sales), directing complex issues to the appropriate finance team member.

  12. Team Support: Provide general administrative support to the finance department, including scheduling meetings, managing calendars, ordering supplies, and handling mail and correspondence.
  13. Process Improvement: Identify and suggest potential improvements to existing administrative and data management processes to increase efficiency and accuracy within the department.
  14. Audit Preparation: Assist in preparing for internal and external audits by compiling and organizing required documentation and supporting evidence.
Essential Qualifications and Skills
  • Education: Associate's degree in Finance, Accounting, Business Administration, or equivalent experience.
  • Experience: 1-2 years of experience in an administrative or support role, preferably within a finance or accounting department.
  • Technical Proficiency: Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office Suite applications (Word, PowerPoint, Outlook). Experience with financial software or ERP systems (e.g., QuickBooks, SAP, Oracle) is a strong plus.
  • Core Skills: Exceptional attention to detail, strong organizational and time management skills, and the ability to handle confidential information with the utmost discretion and integrity.
  • Communication: Excellent written and verbal communication skills, with a professional and helpful demeanor for internal and external interactions.

Benefits

  • Competitive salary and benefits package.
  • Opportunity to work in a dynamic and fast-paced industry.
  • The chance to learn about new destinations and cultures.

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