
Staff Assistant
3 days ago
Financial Data Management and Processing
Data Entry and Integrity: Accurately input a high volume of financial transactions, including invoices, expense reports, journal entries, and budget data, into the financial management system (e.g., ERP or accounting software).
- Record Keeping: Maintain and organize all digital and physical financial records (e.g., vendor files, receipts, contracts) in a systematic and easily retrievable manner, ensuring compliance with document retention policies.
- Invoice Processing: Assist with accounts payable and receivable functions, including matching purchase orders to invoices, verifying coding, and preparing payments or deposit forms.
Reconciliation Support: Assist senior staff with basic bank statement and general ledger account reconciliations by gathering supporting documentation and identifying discrepancies.
Reporting and Documentation Support
Report Preparation: Generate routine financial reports (e.g., weekly spending reports, monthly budget vs. actuals) by compiling data from various sources.
- Document Preparation: Prepare standard financial forms, documents, and correspondence for internal and external use, ensuring accuracy and professional presentation.
Presentation Assistance: Assist in the preparation of financial presentations and meeting materials for management, board members, or regulatory bodies.
Administrative and Operational Support
Internal Liaison: Serve as the primary point of contact for financial inquiries from other internal departments (e.g., HR, Operations, Sales), directing complex issues to the appropriate finance team member.
- Team Support: Provide general administrative support to the finance department, including scheduling meetings, managing calendars, ordering supplies, and handling mail and correspondence.
- Process Improvement: Identify and suggest potential improvements to existing administrative and data management processes to increase efficiency and accuracy within the department.
- Audit Preparation: Assist in preparing for internal and external audits by compiling and organizing required documentation and supporting evidence.
- Education: Associate's degree in Finance, Accounting, Business Administration, or equivalent experience.
- Experience: 1-2 years of experience in an administrative or support role, preferably within a finance or accounting department.
- Technical Proficiency: Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUPs) and other Microsoft Office Suite applications (Word, PowerPoint, Outlook). Experience with financial software or ERP systems (e.g., QuickBooks, SAP, Oracle) is a strong plus.
- Core Skills: Exceptional attention to detail, strong organizational and time management skills, and the ability to handle confidential information with the utmost discretion and integrity.
- Communication: Excellent written and verbal communication skills, with a professional and helpful demeanor for internal and external interactions.
Benefits
- Competitive salary and benefits package.
- Opportunity to work in a dynamic and fast-paced industry.
- The chance to learn about new destinations and cultures.
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